Junior Digitization Analyst

Role Overview

• Support large-scale digitization: Support end-to-end scanning and conversion of 400 million pages, coordinating batch schedules, shipments, and inventories with the scanning vendor and site contacts.
• Help prepare files, verify scanning specs (e.g., resolution, color, formats), and organize outputs for downstream processing.
• Perform QC checks: Review scanned images and Optical Character Recognition (OCR) outputs for completeness and usability (e.g., missing pages, blur/skew, duplicates, OCR failures) using the project QC plan (including sample reviews per batch).
• Log defects, escalate issues, and coordinate re-scan/corrections; maintain quality logs and exception reports.
• Metadata tagging and validation: Capture and validate required metadata per the federal client schema (e.g., identifiers, dates, participant details, file descriptors), ensuring accuracy and consistent formats.
• Use authoritative identifiers where applicable; flag unknown values as exceptions and coordinate remediation rather than guessing.
• Maintain chain-of-custody: Follow chain-of-custody procedures to track physical files through scanning and return.
• Maintain inventories, manifests, and transfer forms; immediately report mismatches or missing items to protect accountability and compliance.
• Coordinate with vendor and team: Coordinate day-to-day with the scanning vendor and internal team to receive and organize batch deliverables (images, metadata exports, QC/exception reports).
• Perform initial acceptance checks (formats, completeness), communicate deficiencies for correction, and support prioritization (e.g., expedited records) under senior direction.
• Assist with OCR and IDP: Monitor Intelligent Document Processing (IDP)/OCR processing to ensure text is extracted and correctly associated with each file and its metadata, including multilingual content.
• Spot-check accuracy (including handwriting where applicable) and flag low-confidence outputs or processing issues for follow-up.
• Support platform integration: Help prepare and ingest digitized records and metadata into the federal client platform(s) by supporting secure pipelines, uploads, and batch verification.
• Validate schema/acceptance criteria and assist troubleshooting (e.g., formatting or ingestion errors) with technical leads.
• Contribute to reporting and documentation: Track progress and quality metrics (e.g., batches processed, QC pass rates, metadata completion/exceptions) and draft inputs to routine status reports for the federal client and project leadership.
• Maintain task-level SOP notes and issue logs to support transparency, training, and audits.

Requirements

• Bachelor’s degree preferred or additional four(4) years of work experience will be needed.
• Minimum Two(2) years experience in records management, document digitization, archives/library science, or related work; large-volume scanning experience preferred.
• Familiarity with federal records requirements (e.g., NARA 36 CFR 1236) or the ability to learn quickly.
• Proficiency with scanning hardware/software and familiarity with OCR tools or document management systems, including adjusting settings and basic troubleshooting.
• Experience performing QC on digitized documents and validating OCR quality.
• Strong attention to detail; comfort with Excel/spreadsheets for tracking.
• Strong, accurate data entry and validation skills; ability to extract key information from documents and apply defined formats consistently.
• Familiarity with metadata schemas/indexing is a plus; basic comfort working with tables (filter/sort/spot-check inconsistencies).
• Demonstrated accuracy when handling high-volume sensitive records, including following security/privacy procedures (PII protection) and chain-of-custody.
• Awareness of, or willingness to learn, federal compliance needs (retention, audit documentation, information security).
• Clear written/verbal communication to coordinate with vendors, senior analysts, IT teams, and federal client stakeholders.
• Ability to follow senior guidance, ask questions when needed, and provide timely status updates and documentation.
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
• Candidates from DC Metro area are preferred as they may need to go to client site when needed.

Benefits

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)