Manage and maintain executive calendars across multiple business interests.
Schedule meetings, calls, and appointments.
Coordinate follow-ups with clients, partners, investors, and stakeholders.
Monitor inboxes and ensure important communications are actioned promptly.
Organise documents, files, and administrative records.
Prepare meeting agendas and assist with meeting follow-up actions.
Maintain a clear overview of ongoing projects, priorities, and deadlines.
Track action items across multiple businesses and engagements.
Develop and maintain project tracking systems and workflows.
Ensure tasks are progressing and stakeholders remain accountable.
Provide regular status updates and progress reports.
Help identify bottlenecks and areas requiring executive attention.
Create and implement organisational systems to improve efficiency.
Support the executive in managing competing priorities across multiple ventures.
Coordinate information between projects and business entities.
Assist with process documentation and workflow improvement initiatives.
Maintain operational visibility across business activities.
Support administrative tasks related to investor communications and reporting.
Assist with data management and document organisation within investment platforms.
Learn and utilise platforms such as InvestNext and other business systems as required.
Coordinate investor-related scheduling and follow-up activities.

Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or similar role.
Exceptional organisational and time management skills.
Strong written and verbal English communication skills.
Ability to manage multiple priorities simultaneously.
Experience with calendar management and scheduling.
Strong attention to detail and follow-through.
High level of discretion and professionalism when handling confidential information.
Self-motivated and comfortable working independently in a remote environment.
Proficiency with Microsoft Office Suite, including:
Outlook
Word
Excel
PowerPoint
Comfortable learning new software and systems quickly.
Experience with project management or task management tools is advantageous.
Experience with CRM, investor management, or business administration platforms is a plus.
Experience supporting senior executives, entrepreneurs, attorneys, consultants, or finance professionals is a plus.

Personal Executive Assistant – Operations Coordinator

Key skills