Associate Executive Assistant

Role Overview

• Provide support to the project team members on maintaining and managing key project meetings and the meeting location
• Maintaining project team’s calendar to showcase all key events that needs to be planned.
• Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
• Support the project team members in booking the travel tickets
• Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
• Recording the minutes of the meeting with clear emphasis on the key action points from the meeting.
• Maintaining the project database and ensure all documentations are captured and organized for ease of access.
• Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates.
• Administrative support on various internal/external tools used across EY offices
• Data capture, processing and administration of business information

Requirements

• Any graduate or Postgraduate
• 1 to 4 Years of experience ideally
• At least a year of experience working in a team environment handling virtual secretarial services is preferred
• Good command over English (written & spoken) is mandatory
• Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook

Benefits

• Competitive salary
• Continuous learning
• Transformative leadership
• Diverse and inclusive culture