Operations Specialist – Administrative Assistant

Role Overview

• Provide a welcoming atmosphere for our staff, vendors, and clients;
• Maintain files and office supplies;
• Manage/schedule business trips/order tickets;
• Assist on HR matters, such as contracts drafting, work supply preparation, accounts, perks for employees administration;
• Assist with accounting for companies (basic management of invoices/expenditures);
• Assist with general administrative documentation, such as archiving, ensuring correct and timely signing of documents;
• Organize social activities locally and internationally;
• Ensure uniform operating conditions according to company rules and policies for offices in the region.

Requirements

• Highly proficient in spoken and written Romanian and English;
• College or University degree (can be a fresh graduate or last year student available to work full-time);
• 1 year of experience in position at administration;
• Ability to multi-task, organize, and prioritize work;
• Great communication skills;
• Reliability, diligence, and attention to details;
• The ability to manage pressure;
• Ability to prioritize tasks and workload;
• Pro-active approach to problem solution, „can do“ attitude.

Benefits

• Professional Growth
• We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded.
• Flexible Working Hours
• Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace.
• Gifts Programme
• Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.
• Build experience working with colleagues and clients across multiple countries while contributing to projects with regional impact.