Processing and checking all incoming invoices and expense notes (for which the process is already highly automated);
Preparation of payments;
Preparation of sales invoices and follow-up of unpaid invoices with the account managers;
Preparation of the accounting for our external accountant;
Contribution to the preparation of the annual audit;
Processing of open accounting items (accounts receivable and payable);
Contribution to the reporting and controlling activities.
Day-to-day management of the office (reception, rooms, laptops, etc.);
Ordering supplies and catering for the office;
Being the contact point with our main suppliers (insurance, rent, systems, etc.).
Coordinating the onboarding process;
Assisting with payroll management in collaboration with the payroll office;
Maintaining employee administration records and ensuring data accuracy across all HR tools;
Assisting with the recruitment coordination;
Participating in the organization of company events.

Bachelor's degree in a relevant field (Business Administration, or a related field);
A first hands-on experience in an administrative role is required.
Experience in a multi-disciplinary admin role is a plus;
French native speaker and fluent in English;
Strong Excel skills;
Proactive and can do attitude, work independently and autonomously;
Strong organizational competencies, used to meet short deadlines;
Excellent communication skills.

Part-time job (3 days work week) in our fancy office in the center of Brussels (hybrid setup with remote working).
Autonomy to define and navigate your own path to success.
A competitive salary , the right tools and a range of fringe benefits (meal voucher, hospital and group insurance, etc.).
An incredibly diverse international team and a company culture that encourages freedom, creativity and collaboration.
Opportunities to grow your expertise through training and workshops.
Team meetups in Brussels , an annual offsite somewhere sunny.

Finance & Admin Officer

Key skills