Project Accounting Analyst

Role Overview

• Maintain an individual project portfolio that includes a mix of low to medium complexity projects
• Partner with the Project Manager and project team during the pre-contract/pursuit phase by providing accurate salary rates for pricing proposals and to establish the project budget, update of budgets, and making project accounting recommendations as needed
• Review and provide input to the margin analysis drafting and review process
• Review of all contracts, modifications, supplements, amendments, and task orders including review of terms of compensation, contract terms, reporting requirements, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts and coordinate with Contract Administrator for proper adherence to document control procedures
• Provide executed subcontract agreement(s) and/or modifications to Contracts Administration team and manage subconsultant financial requirements for the project which includes assisting in problem solving issues relating to PO, corrections needed to invoice, and ensuring prompt payment to our SBE/DBE firms
• Review and monitor project financial performance on a regular basis
• Perform detailed analysis, as needed, regarding revenue recognition, WIP status, overhead adjustments, variances, burn rate analyses, estimates to complete, etc. as required
• Facilitate appropriate revenue recognition including recommending interim write-offs or markup adjustments, and closeout windfalls or write-offs
• Analyze work in process (WIP) prior to billing each month to minimize the potential for over-recognition of revenue
• Informs Billing Supervisor or updates comments in WIP database indicating billing priorities and/or status of billing based on information gained from PM or in Project Reviews
• Review WIP against monthly billings
• Create and maintain any off-line spreadsheets or other financial reports as required in the contract and collaborate with PM/APM to compile and present monthly reports on project financial status including key performance indicators (such as WIP, AR, Burn Rates, Revenue Recognition, etc.) in preparation for monthly project review or as requested
• Participate in client and internal project meetings (as necessary), these may include regular meetings with PM, APM or project team in regard to estimate to complete, other project financial status meetings, and meetings with Operations Directors per the Monthly Project Review procedure
• Provide support in internal and external audits, including Client Audits of Overhead resulting in an adjustment or payment
• Coordinate with billing team in creating an OH adjustment invoice as needed
• Coordinate and collaborate with Billing Specialist(s) to ensure proper and timely invoicing per contract terms
• May be responsible to submit the invoice to the client
• Work with Project Accounting Support Specialists to execute some tasks which will include providing clear direction and review of requested items
• Work with multiple project managers and staff on a regular basis
• Perform additional responsibilities as required by business needs

Requirements

• Entry level classification with bachelor’s degree in accounting, Finance or Business preferred (or equivalent working knowledge/experience in Accounting or Finance)
• A minimum of 3+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships