Corporate Event Planner

Role Overview

• Plan and organize internal events according to internal requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, planning activities, banquet management, packing event materials and creating name badges and signage.
• Communicate directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
• Meet with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
• Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
• Remotely monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
• Perform post-event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders.
• Monitor Employee Experience events inbox and manage communication templates
• Assist with other administrative tasks for employee experience team as needed

Requirements

• Bachelor’s Degree or equivalent working experience
• 5+ years of experience in hospitality, corporate events, events management, or event agency experience
• Experience working with all levels of management
• Experience managing a high volume of projects, events and vendors
• Excellent written and verbal communication skills, including the ability to handle conflict calmly and professionally
• Experience supporting multiple events of varying sizes at any one time
• Detail-oriented and reliable with good time-management skills
• Onsite event experience is a must, however no onsite support is needed during the assignment

Benefits

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• Employee discounts on hims & hers & Apostrophe online products
• 401k benefits with employer matching contribution
• Offsite team retreats