About this role
Role Overview
- Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
- Ensure all earnings, deductions, and statutory remittances are calculated accurately
- Maintain payroll records and ensure data integrity within payroll systems
- Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
- Administer time and attendance processes, including timesheet submission, review, and approval workflows
- Validate employee hours, overtime, and project coding for accuracy and completeness
- Partner with managers to resolve timesheet discrepancies in a timely manner
- Ensure alignment between approved timesheets and payroll processing timelines
- Support continuous improvement of time tracking processes and system utilization
- Ensure compliance with federal, provincial, and state payroll legislation
- Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
- Manage year end processes including T4, RL1, W2, and related filings
- Support internal and external audits by providing payroll documentation and analysis
- Administer employee benefits programs including enrolments, changes, and deductions
- Reconcile benefit invoices and work closely with vendors
- Ensure accurate processing of RRSP, and 401k contributions
- Perform regular payroll reconciliations and resolve discrepancies
- Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
- Maintain strong internal controls and identify opportunities for process improvements
- Respond to employee payroll inquiries in a timely and professional manner
- Provide guidance on payroll related matters including deductions, taxation, and benefit impacts
Requirements
- 3 to 5 years of payroll experience, including Canada and United States
- Experience using ADP Workforce Now for payroll processing and reporting
- Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
- Payroll certification (e.g., PCP) or working towards is considered an asset
- Proficiency in Microsoft Office, particularly Excel
- Experience with time and attendance systems, including timesheet management
- Experience supporting payroll system implementations, migrations, or enhancements is an asset
- Experience in an engineering, consulting, or project-based environment is an asset
- Strong attention to detail with a high degree of accuracy and accountability
- Ability to manage multiple priorities and meet tight deadlines
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Long term disability
- Short term disability
- Health care flexible spending account
- Dependent care reimbursement plan
- 401k
- PTO
- Holidays
- One floating holiday
- Professional development opportunities