Accounting and Finance Assistant

Role Overview

• Assist with collecting and registering invoices/receipts, both into the commercial & accounting system (Zoho Expenses & Softone)
• Ensuring all physical and electronic records are properly filed for the external account’s review throughout the month
• Verify items billed against items ordered and received and reconcile differences through regular follow-ups
• Process and prepare financial and business forms for the purpose of regular checking of account balances, facilitating purchases, etc.
• Ensuring invoices are authorised by the relevant approver
• Collect and review all the expense reports of the team
• Ensuring all Viva card purchases are accompanied by a VAT receipt/invoice, a meaningful description and coded correctly
• Review claims for cash expense reimbursements to make sure these are properly registered and settled in a timely manner
• Ownership of our Viva expense cards, including issuing new cards when required
• Ensuring purchases are entered into Zoho Expense on a monthly basis and reconciled to the Viva card statement
• Communicate all expense reports to the external accountants for review before the month end reporting
• Ensuring all bank account transactions are validated and accurately recorded in Softone
• Ensuring all bank accounts are reconciled weekly and in time for the month end reporting, with all variances explained
• In charge of the IT Asset Inventory and equipment allocation to the team
• Assisting with HR paperwork and physical/electronic filing
• Creating and maintaining process notes and policies for your areas of responsibility
• Constantly improving the efficiency and effectiveness of your areas of responsibility

Requirements

• Familiar with bank reconciliations
• Excellent command of English language, both verbal and written
• Well organised with an ability to meet all agreed upon deadlines
• Attention to detail with an ability to apply common sense and logic
• A clear, confident and courteous communicator, particularly on the phone
• Flexible and willing to take a hands-on approach
• Experience with Excel (pivot tables, formulae such as SUMIF/VLOOKUP etc.)
• Prior experience in an accounting department will be considered an advantage.
• Knowledge of Zoho Expenses – ERP Softone would be an advantage

Tech Stack

• ERP

Benefits

• Our Commitment to Equity, Diversity and Inclusion