Manage high-profile events end to end, including workstreams, registration, guest experience, catering, and onsite production.
Build and maintain project timelines that track milestones, deliverables, dependencies, and deadlines.
Source, negotiate with, and coordinate vendors, including catering, AV, and creative production teams.
Own attendee registration, check-in, and pre
and post-event communications.
Track budgets, invoices, and spend against targets with meticulous financial records.
Coordinate across design, procurement, security, vendors, and internal stakeholders to align execution with strategy and brand guidelines.
Implement safety and security protocols that protect attendee well-being and meet compliance expectations.
Analyze event metrics, attendee feedback, and key learnings to improve future events and measure ROI.

4+ years of event production experience across end-to-end planning, onsite execution, and post-event analysis.
Strong ownership of guest experience, front-of-house operations, and vendor coordination for high-profile corporate events.
Comfort working in a fast-paced, detail-heavy environment with meticulous planning and creative problem-solving.
Tech-savvy operator fluent on Mac and event software systems such as Airtable, Luma, Swoogo, Google Sheets, or similar tools.
Passion for OpenAI's mission and excitement about showcasing AI technology through impactful event experiences.

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible
Relocation support for eligible employees
Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

Events Manager

Key skills