Management Assistant

Role Overview

Key Responsibilities:

• Project Planning: Collaborate with project managers to develop comprehensive project plans, defining project scope, goals, deliverables, resources, and timelines.
• Documentation Management: Maintain accurate and up-to-date project documentation, including project schedules, meeting minutes, action items, and project reports.
• Communication: Facilitate clear and effective communication among team members, stakeholders, and project managers, ensuring all parties are informed of project progress, changes, and potential risks.
• Task Coordination: Assist in coordinating tasks and activities between team members, monitoring progress, and addressing any roadblocks to ensure timely completion of project milestones.
• Resource Management: Help allocate resources efficiently and effectively, ensuring the right personnel and materials are available for each project phase.
• Risk Identification: Collaborate in identifying potential project risks and assist in developing mitigation plans to minimize their impact on project outcomes.
• Quality Assurance: Support project managers in ensuring that deliverables meet quality standards and align with client expectations.
• Budget Tracking: Assist in monitoring project budgets, tracking expenses, and reporting financial status to project managers and relevant stakeholders.
• Post-Project Evaluation: Participate in post-project evaluations, gathering feedback, analyzing results, and identifying areas for improvement.
• Continuous Improvement: Contribute to the enhancement of project management processes and best practices, promoting efficiency and effectiveness across the organization.

Requirements

Qualifications:

• Bachelor's degree with 3 years or more experience as a project management support.
• Proven experience in project coordination, administration, or a similar support role is advantageous.
• Strong organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills to foster effective team collaboration and stakeholder engagement.