Executive Assistant – Part Time

Role Overview

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of such scheduling for the CEO or President.
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and electronic filing systems.
• Drafts responses under own signature when appropriate.
• Sets priorities and procedures and may delegate to others.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Requirements

• High School Diploma or equivalent Req
• Advanced administrative training with a minimum of five (5) years prior related experience Req
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders without being intrusive.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.
• Fluent in English language.

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements
• Professional development