Executive Assistant to the General Management

Role Overview

• Provide ongoing support in organization, information management, reception, communication, case management and follow-up
• Manage executive calendars
• Organize meetings and travel arrangements
• Inform contacts and redirect requests when necessary
• Receive, screen and forward telephone messages and emails
• Gather all documents required to prepare meetings or manage files
• Draft meeting minutes and various correspondence
• Maintain and update various activity tracking spreadsheets

Requirements

• Significant experience as an executive assistant
• Strong organizational skills, autonomy and rigor
• Excellent written communication skills
• Knowledge of the functioning of municipal bodies and decision-making processes
• Proficiency with office software (e.g., Microsoft Office)
• Ability to work collaboratively across teams and departments
• Sense of diplomacy and discretion
• Good interpersonal skills and commitment to public service
• Availability
• Autonomy and rigor

Benefits

• Competitive salary
• Annual bonus
• Employee social welfare benefits
• Employer contributions to supplementary health insurance and provident schemes
• On-site catering during the lunch break
• Flexible remote work option (up to 2 days per week)