Work with key members of the Business Development team to develop and deliver an events programme aligned with service line plans and priorities and target markets
Actively contribute ideas for innovative event formats, venues and experiences that differentiate the firm in target markets and maximise client engagement through events and corporate hospitality
Help manage adherence to standardised workflows, governance processes and event best practices
Research and assess requests from BDM team colleagues and fee earners regarding event ideas in alignment with existing strategy and provide informed recommendations on event formats and delivery approaches to maximise impact and ROI
Ensure all events comply with firm policies and standards, including financial and budget controls, brand guidelines and relevant regulatory and reputational considerations
Manage the end-to-end delivery of a broad range of events including:
Ogier seminars, webinars, conferences, thought leadership events, roundtables (in-person, hybrid and virtual) and exhibition stands at industry conferences
client entertainment and corporate hospitality
Provide event support across the firm, in line with agreed service levels and quality standards across jurisdictions
Coordinate all event logistics including venues, suppliers, catering, production, branding and merchandise / gifts where applicable working closely with the Brand and Marketing Communications teams to ensure consistent branding, messaging and campaign integration
Manage budgets and actively monitor spend against agreed allocations; identify opportunities to optimise cost efficiency while maintaining high-quality delivery and client experience
Attend events where required to oversee delivery, manage stakeholders and ensure high standards. This may require overseas travel
Manage invitations, RSVPs and attendance tracking ensuring effective integration of invitations, attendance tracking and CRM data capture to support client intelligence and BD activity
Produce post-event reports including attendance analysis, budget tracking and key insights to inform future activity
Requirements
Candidate must have 3–4 years’ experience in an events role, with responsibility for planning and delivering a broad range of corporate events simultaneously, including logistics, supplier coordination, budgeting, invitations and attendee management
Experience using relevant systems and platforms, including CRM, email marketing and event management tools
Tech savvy with high proficiency in all aspects of Microsoft Office
Ability to work collaboratively across teams and geographies
Experience of managing virtual and hybrid events and use of digital/event technology platforms is desirable
Experience of working in a fast-paced professional services or corporate environment, with an understanding of the standards and expectations associated with a client-focused business and how events support client development and business outcomes
Proven ability to build strong working relationships with senior stakeholders, including Partners, Directors and other senior members of the business
Ability to manage stakeholder expectations effectively, including prioritisation and competing requests
Confident working with multiple stakeholders and managing competing priorities in a fast-paced environment
Strong organisational and communication skills with a high level of attention to detail
ability to deliver high-quality work and meet deadlines
Strong client service mindset with focus on delivering high quality, on brand experiences