Provide comprehensive administrative support to the Maintenance department, ensuring efficient management of documents, inventories, work orders and performance indicators.
Focus on optimizing the department's administrative processes, ensuring organization, traceability and the provision of reliable data for decision-making.
Open, assign and monitor the status of Work Orders in the management system.
Close work orders in the system, verifying and filing the related technical documentation.
Prepare productivity reports for the team based on completed work orders.
Control inventory of spare parts, materials and tools.
Issue purchase requisitions for materials and services to the procurement department.
Follow up on purchase orders with suppliers.
Organize and keep technical manuals, electrical diagrams and maintenance procedures up to date.
File maintenance histories for machines and assets.
Prepare presentations and periodic reports for management.
Schedule external services and supplier visits.
Receive and forward department phone calls and emails.

High school diploma.
Preferred: Currently studying for or graduated in Administrative Technician, Logistics, Engineering or related fields.
Previous experience in administrative roles, preferably in technical departments such as Maintenance, Engineering or Production.
Intermediate/Advanced proficiency in Microsoft Office: Excel, Word and PowerPoint.
Basic knowledge of maintenance processes (preventive, corrective, facility maintenance) and technical terminology (mechanical, electrical) is highly desirable.
Ability to interpret control spreadsheets and numerical data.
Organization and method: Ability to manage multiple tasks and documents with a high degree of accuracy.
Proactivity: Anticipate the department's needs and take action to resolve them.
Ethics and reliability: Handle confidential and cost-related information.

Transportation voucher and/or company shuttle for positions at our DCs*
Meal/Food voucher
Christmas food basket
Home office allowance (for hybrid or remote work contracts)*
Multi-purpose corporate credit card
Employee discount at our stores
Medical assistance/Health plan
Dr. Be (telemedicine, telepsychology, nutritional coaching and sports coaching)
Wellhub (Gympass)
Programs and campaigns developed to promote health, self-care and well-being for our employees and their families.
Balance methodology applied with leadership and teams to strengthen communication and recognition, well-being and work practices/tools.
Dental plan
Univers – discounts at Raia and Drogasil pharmacies
Pet health coverage
Running coaching
Discounts on universities, schools, language courses and professional training
Cinema and theme-park tickets, and much more.

Maintenance Assistant – Administrative

Key skills