Provide direct administrative support to the COO, Sr. Team and Board members, including managing calendars, scheduling meetings, and handling travel arrangements.
Monitor and manage emails and communications on behalf of the COO.
Act as the point of contact between executives and internal/external clients, ensuring effective communication and follow-up.
Prepare and edit correspondence, presentations, reports, and other documents for executive review and approval.
Coordinate and organize board committee meetings, including agenda preparation, minute-taking, and distribution of materials.
Assist with strategic projects, ensuring deadlines are met and tasks are completed accurately.
Handle confidential and sensitive information with the utmost discretion.
Manage special projects assigned, ensuring successful completion and alignment with organizational goals.
Foster and maintain positive relationships with key stakeholders, including donors, partners, community leaders, and governmental agencies.

Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or a related field preferred.
Minimum of 5-7 years of experience providing executive-level support, preferably in a nonprofit environment.
Knowledge of New York City social services contracts preferred.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
Knowledge of NYC PASSPort system is a plus.
Project management experience is a plus.
License Notary Public Required.

Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.

Executive Assistant – Office Manager

Key skills