Administrative Coordinator II – School of Continuing and Professional Studies

Role Overview

• Support management of CAPS for-credit courses in Workday, including course schedules and the CAPS’s section of the University Bulletin
• Collaborate with academic leadership and the CAPS Assistant Director of Academic Services to support course planning, scheduling, registration coordination, and academic records processes
• Manage course and section setup each term, including course details, instructors, modality, meeting schedules, enrollment limits, and related updates
• Draft and coordinate the course call and enrollment reports
• Assist with faculty teaching assignments and related course and classroom scheduling processes
• Support low-enrollment review and course cancellation process in collaboration with CAPS leadership, Assistant Director of Academic Services, and CAPS Finance team
• Coordinate course evaluations and collaborate with the Office of the University Registrar on course administration processes
• Maintain University Bulletin updates and coordinate related website updates
• Coordinate classroom requests and reservations for CAPS courses
• Provide administrative support related to Workday course processes, troubleshooting, and term maintenance
• Serve as a liaison between CAPS administration, faculty, and university offices, including the Office of the University Registrar and WashU IT
• Provide administrative support for course records, curriculum processes, Canvas operations, and academic systems used within CAPS
• Manage and provide support for the Special Audit Program
• Monitor and communicate course and academic program updates for the CAPS website
• Support curriculum committees, meetings, and related documentation
• Provide administrative support for Qualtrics, Airtable, and other academic processes
• Assist with proofreading and editing CAPS communications and documents
• Provide general administrative support for cross-functional initiatives and special projects

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience
• Relevant Experience (3 Years)
• No specific certification/professional license is required for this position
• Communication
• Computer Literacy
• Confidentiality
• Detail-Oriented
• Financial Applications
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Equipment
• Payroll Systems
• Priority Management
• Problem Solving
• Sound Judgment
• Supervision
• Workday Software
• Working Independently

Benefits

• Up to 22 days of vacation
• 10 recognized holidays
• Sick time
• Competitive health insurance packages with priority appointments and lower copays/coinsurance
• Free Metro transit U-Pass for eligible employees
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
• Wellness challenges
• Annual health screenings
• Mental health resources
• Mindfulness programs and courses
• Employee assistance program (EAP)
• Financial resources
• Access to dietitians
• 4 weeks of caregiver leave to bond with your new child
• Family care resources for continued childcare needs
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.