Senior Legal Assistant

Role Overview

• Utilize appropriate software to prepare timely, e-file and serve (as appropriate) correspondence, briefs, motions, pleadings, discovery, deposition notices, and other documents required by the New York court system
• Maintain attorney calendars based on Court notifications and scheduled depositions
• Assist in trial preparation
• Review electronic and scanned mail daily
• Maintain electronic legal files
• Process invoices for payment
• Process HIPPA-compliant authorizations and follow-up on medical records requests
• Provide professional communication in all interactions with clients, opposing counsel, attorneys, teammates, claim partners and court personnel
• Provide cross-coverage for team members, ensuring continuity of operations during absences and peak workloads

Requirements

• Minimum 5 years of experience as a legal assistant
• Strong working knowledge of the New York court systems and processes
• Tort experience in personal injury work is strongly preferred
• Trial preparation experience is a plus
• Demonstrated experience in a high-volume litigation environment, including familiarity with document production, discovery preparation, Outlook calendar management, and data maintenance
• Strong multi-tasking, organizational, and time management skills
• Proficiency with case management software
• Strong proficiency in MS Office (Word, Excel, Outlook, OneNote, Teams, and PowerPoint)
• Ability to meet productivity targets in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Excellent organizational skills, particularly in prioritizing work activities for multiple attorneys
• Ability to manipulate electronic documents such as TIF, PDF, and JPG formats.

Benefits

• Other rewards may include short-term or annual bonuses
• long-term incentives
• on-the-spot recognition