Providing administrative, documentation and organizational support to the HSE Department.
Contributing to the management and distribution of information.
Monitoring departmental activities, and coordinating administrative and document management processes.
Preparing and consolidating weekly and monthly HSE reports.
Creating and updating presentations, dashboards and performance tracking indicators.
Drafting service notes, summary reports, meeting minutes and other administrative documents.
Managing the filing, archiving and document control of HSE records in compliance with established procedures.
Organizing and coordinating meetings, including preparing agendas, scheduling meetings, booking meeting rooms and following up on action items.
Preparing and distributing meeting minutes.
Monitoring the receipt, validation and distribution of departmental documents.
Coordinating business travel arrangements for the team.
Managing access requests for systems, platforms and document repositories.
Following up on tickets and administrative requests with the relevant support functions.
Ensuring the quality, availability and traceability of HSE documentation.
Contributing to the continuous improvement of the department's administrative and document management processes.

Bachelor’s degree (minimum) or equivalent higher education qualification.
Previous experience in document management or administrative support is considered an asset.
Excellent command of French and a good level of English, both written and spoken.
Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook.
Strong organizational skills with the ability to manage priorities effectively.
Excellent writing, reporting and summarization skills.
Service-oriented mindset with a high level of discretion and confidentiality.
Strong interpersonal and communication skills, with the ability to collaborate with a wide range of stakeholders in an international environment.
Team player with the ability to work independently and demonstrate a proactive approach.

SSE Assistant

Key skills