Proposal Specialist

Role Overview

• We are looking to add a Proposal Specialist to our expanding client acquisition team.
• Central to the role is developing written and visual content for client acquisition, from new business pitches to RFP responses and detailed engineering studies.
• You’ll help us articulate our value proposition in our distinctive voice to prospective, new, and existing clients.
• Collaborate with teams in the US and Canada, focusing on Quebec and Ontario and supporting the US, reporting to the Director of Marketing Communications.
• Contribute with your colleagues across the entire business development cycle, from early-stage presentations and studies to RFSQs/RFPs and business proposals.
• Participate in proposal strategy sessions to determine the proposal response approach and concept by identifying and clarifying requirements, opportunities, and needs.
• Coordinate and communicate proposal development activities among internal team members and external partners.
• Meet deadlines by prioritizing schedules for information gathering, writing, editing, design, reviews, and approvals; coordinate contributor requirements and provide proposal status updates at review meetings.
• Edit for quality, clarity, and impact, working with graphic designers and illustrators to maximize visual communication.
• Maintain quality standards for readability, consistency, accuracy, and tone.
• Improve results by evaluating and redesigning processes, approach, coordination, and templates; implement changes.
• Lead awards applications for existing projects.

Requirements

• University degree in Writing/Communications, English Literature, Journalism, or Business.
• 5+ years’ relevant experience, especially managing RFPs and editing professional and persuasive writing.
• MS Word, PowerPoint, and Excel skills.
• Familiarity with Adobe Suite, especially InDesign.
• Previous experience in energy/infrastructure/engineering or other professional services firm an asset.
• Interest in emerging technologies and sustainability
• Superior persuasive writing and editing skills
• Strategic and analytical abilities as well as creativity and curiosity
• Impeccable attention to detail with a methodical approach.
• Outstanding interpersonal and communication skills and team orientation, with patience, resilience, and flexibility.
• Excellent project management skills. Must be able to prioritize workload and meet deadlines.
• Bilingual French and English preferred but not required.

Benefits

• Generous paid time off program: a minimum of 15 days of vacation, 5 personal days, 10 statutory holidays, plus a week off to recharge during the holiday season.
• Group insurance from day 1 (health, eyesight, teeth, life, ADD) and easy access to health support via Telemedicine and the Employee Assistance Program with a 60% employer contribution.
• Employer contribution to the Retirement Savings Plan.
• People-centric culture: We embody our values through committees in diversity, equity and inclusion, social responsibility (CSR), innovation and social engagement, and we celebrate our collective successes at events like Ecofest.