Payroll Coordinator – Fixed-term

Role Overview

• Collect, prepare, and quality-check payroll input ahead of each payroll cycle — new hires, terminations, salary and benefit changes, absence, and variable compensation
• Make sure input is accurate, complete, and submitted to the Payroll Specialist on time, every time
• Support reconciliation between source systems (HRIS, time and attendance) and payroll input, chasing down discrepancies where needed
• Help maintain payroll records and documentation in line with company policy and legal requirements
• Review and process employee expense reports according to our expense policy
• Follow up with employees on missing receipts, incorrect input, or incomplete submissions
• Own the day-to-day handling of incoming Payroll tickets in Jira — categorizing and responding to employee queries
• Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up
• Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs
• Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
• Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows

Requirements

• Prior experience in global payroll administration, HR administration, or a similar finance/admin role
• Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
• Strong Excel skills; experience with payroll systems and Jira is a plus
• A service-minded, clear communicator who responds to employee queries professionally and promptly
• Able to work independently, hit strict payroll deadlines, and manage a high volume of detailed administrative tasks
• Fluent in English; Swedish language skills are a plus given local payroll requirement.
• Experience with global payroll, more specifically the US, however we do operate in other countries as well
• Experience in systems such as Agda, Expensify or similar.

Benefits

• Equal opportunity employer
• We value diversity and encourage everyone to come and soundtrack the world with us.