As the Department Coordinator, you will balance and share departmental administrative portfolios with a peer Department Coordinator to ensure continuous operational coverage and support.
Your responsibilities will bridge human resources administration and committee coordination.
Your core duties will include: HR & Appointment Administration: Initiate, review, and track employment contracts and documentation for various positions (NASA, AASUA, student, postdoc, and AMHSP/CARP physicians). Collaborate with supervisors, the HR Partner, and the Finance Partner to develop job postings and manage personnel files.
Onboarding & Operations: Assist in orienting new employees to the department. Manage day-to-day human resources activities, submit job descriptions for evaluation, arrange interviews
Committee & Event Support: Partner with the Operations Team to help organize special departmental events, travel, and catering.
Metrics & Financial Backup: Collect and analyze HR metrics to prepare reports for leadership. Serve as a reliable financial backup for processing expense claims and P-Card reconciliations as needed. Submit manual entry timesheets to Shared Services.

Education: Grade 12 diploma supplemented by an administrative or HR diploma/certificate, or a related post-secondary education.
Experience: Minimum of three (3) years of progressive administrative experience.
Technical Skills: Advanced proficiency and demonstrated working knowledge of Microsoft Office Suite, Adobe Acrobat Pro, and Google Workspace.
Core Competencies: Outstanding organizational, time management, and multi-tasking abilities, with a proven track record of working effectively under minimal supervision. Strong written and verbal communication skills are essential.
Preferred Assets: Hands-on proficiency with PeopleSoft (HR/Finance components).
Previous experience working within a unionized environment or a post-secondary institution.

Department Coordinator

Key skills