Senior Administrative Assistant – Administrative Support Assistant III

Role Overview

• Support multiple executives, ranging from Director to Managing Vice President level
• Act as the gatekeeper and extension of executives
• Handle critical administrative tasks
• Disseminate information for leaders and support relationship building within the team
• Manage strategic calendars, prioritizing scheduling requests
• Coordinate detailed travel arrangements and create timely expense reports
• Drive key team activities and events to promote a fun and team-oriented work environment
• Circulate information, answer questions and act as a team ambassador

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
• Associates Degree (Preferred)
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred)
• At least 3+ years of calendar management supporting multiple executives (Preferred)
• At least 1+ year of meeting and event planning experience (Preferred)
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions (Preferred)
• Experience setting up video conference and Zoom/Skype technology for meeting user (Preferred)
• Excellent written and verbal communications (Preferred)
• Excellent organizational skills (Preferred)

Benefits

• Health insurance
• 401(k) matching
• Paid time off
• Flexible work arrangements