Associate Office Manager

Role Overview

• Maintains office kitchen and break areas, including coffee machines, Bevi machine, refrigerator stocking, counter cleanliness, dish management, and seasonal office décor.
• Tracks and restocks inventory of coffee supplies, beverages, office supplies, restroom essentials, and HR closet swag/event materials; coordinates purchasing with vendors and office suppliers.
• Maintains and replenishes restroom supplies and other essential consumables to support a clean and welcoming workplace environment.
• Coordinates with janitorial staff regarding cleaning supplies and facility needs; monitors waste-management supply levels and reports facility concerns.
• Coordinates food and beverage orders for meetings and events; sets up and cleans up office gatherings and assists with seasonal social events.
• Opens, sorts, and scans incoming mail; routes correspondence to appropriate department leads and maintains updated mailing lists.
• Greet visitors, issue guest and vendor identification badges, supports office tours, and coordinates visitor activities to ensure a positive workplace experience.
• Liaises with vendors, service providers, People & Culture, and Facilities teams to support daily workplace operations and ensure a safe, functional, and efficient office environment.
• Drafts and posts internal communications, office notices, and signage; notifies employees of deliveries and responds to general workplace inquiries.
• Maintains front desk records, office procedures, and documentation; receives and logs incoming deliveries and office shipments.

Requirements

• 1–3 years of office administration, facilities coordination, or customer service experience preferred.
• Strong communication and organizational skills; proficiency with Microsoft Office and basic familiarity with Amazon/vendor platforms; comfortable working independently in a fast-paced environment; friendly, reliable, and service-oriented attitude.
• Experience with vendor coordination or facilities management; familiarity with event setup and catering logistics; prior experience in a campus, healthcare, or corporate office environment.

Benefits

• Flexible time off to include paid holidays and volunteer time.
• Robust health, dental, and vision insurance plans on your first day of employment
• Employer-paid life insurance/AD&D/short-term and long-term disability insurance
• Comprehensive employee assistance program (EAP)
• Flexible spending account (FSA) or health savings account (HSA)
• Matched 401(k)
• Employee stock purchase plan