AP Supervisor

Role Overview

• Issue AP reports daily to the AP Teams and using the information included therein to determine areas of focus on each day/week.
• Preparation of weekly MI information for Solvd.’s clients, with key financial information and accompanying narrative.
• Hosting a fortnightly call with each client to deliver the key messages included within the weekly MI information.
• Manage workflows to ensure effective completion of all duties.
• Complete performance management and appraisal process for all direct AP team members.
• Ensure there is an appropriate training and development schedule for employees within the team.
• Ensure accurate input of invoices by Accounts Payable Assistants, with specific focus on VAT treatment and Construction Industry Scheme requirements.
• Manage period/month end close of all ledgers.
• Oversee the supplier statement reconciliations at period/month end.
• Journal entries as required.
• Oversee year-end close.
• Ensure that process workflows are documented and kept up to date for all financial and administration processes for business continuity purposes.
• Maintain up to date knowledge and understanding of VAT regulations.
• Maintain up to date knowledge of the Construction Industry Scheme (‘CIS’).
• Oversee team correspondence with suppliers, where required.
• Ensure Accounts Payable team is resolving invoice/purchase order discrepancies in a timely manner with clients and suppliers.
• Ensure timely completion and review of reconciliations of supplier account statements.
• Manage ad-hoc tasks handed down by AP Manager.
• Review and approve AP payment runs.
• Weekly upload of payment files to BACS payment platform.
• Assist the Finance Operations Manager in improving control processes both in the Shared Services Centre and within the remote entity locations.
• Ensure that process workflows are documented and kept up to date.
• Ensure that Business Continuity is maintained, with appropriate cross-skills across the Accounts Payable Team.

Requirements

• Demonstrable experience in an accounting environment.
• Part qualified AAT or qualified by experience.
• Numerically & IT literate.
• Intermediate MS Office skills, in particular MS Excel (VLOOKUP, SUMIF, pivot tables, etc.)
• Adaptable
• Personable
• Excellent communicator at all levels, both written and verbal.
• IT literate with a good level of proficiency in Microsoft Excel.
• Able to work independently and as part of a team.
• Maintenance of policies and procedures.
• External relationship management with customers/suppliers.
• Accounts Payable, Financial Accounting & Treasury/Banking Accounting.
• Shows flexibility and is willing to work some irregular hours when necessary.
• Able to cope with peak workloads and deadlines.
• Confidently manage team-members.

Benefits

• Discretionary ScotRail Season Ticket (home to work)
• Discretionary bonus scheme
• Hybrid working (for most roles, after probation)
• Living Wage and Living Hours Accredited
• 34 days holiday (including public holidays) with option to buy additional
• Generous salary exchange Pension Scheme and Life Assurance Scheme
• Optional Health Cashplan Scheme
• Employee Assistance Programme and Wellbeing Support including mental, physical, financial and social
• Flexible dress code where you can Dress for Your Day!
• Social events including Summer Event and Christmas Party