You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Melbourne office
Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business
Provide administrative support including, but not limited to, generating reports, expense management, document amendments and physical and electronic document management (including printing, filing and archiving)
Provide administrative support with matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills
Assist with the set up and coordinate new clients and matters using the matter planning tools
Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management and assist with client reporting
Provide administrative support with client pitches
Assist with the coordination of client events
Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders

Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
A high level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and any other document management software utilised by the firm
High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines
The ability to work well within a team environment
The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately
A story to tell
our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.

market competitive fixed remuneration
employee recruitment referral program
discounts at hundreds of suppliers including retail outlets
health and travel insurance
charity matched funding program
fully subsidised gym memberships
annual flu vaccinations
skin checks
in-house snacks and catered meals
subsidised sporting and social activities
Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families
ability to purchase additional annual leave
access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees
high quality executive coaching to support the transition
team based recognition including social activities and contribution based recognition activities
annual Allens Values Awards to nominate and recognise the incredible contributions of our people

Practice Assistant

Key skills