Own executive calendar management, scheduling, inbox organization, and daily priorities
Drive projects from kickoff to completion, ensuring nothing falls through the cracks
Follow up proactively with team members, vendors, and clients until commitments are completed
Handle administrative tasks quickly, accurately, and independently
Coordinate meetings, agendas, notes, and action items
Prepare reports, presentations, spreadsheets, and business documents
Document processes and continuously improve operational systems
Identify inefficiencies and implement smarter workflows
Manage confidential information with professionalism and discretion
Answer client and vendor calls with confidence and excellent communication
Assist with occasional errands or special projects as needed
Track project progress and KPIs, providing consistent updates to leadership

3+ years in an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role
Experience supporting founders, executives, or business owners
Exceptional organization, attention to detail, and follow-through
Strong written and verbal communication skills
Comfortable making decisions independently and solving problems proactively
Able to juggle multiple priorities without sacrificing quality
Tech-savvy with the ability to quickly learn new systems
Experience with Google Workspace, Asana, Slack, Zoom, HighLevel (GHL), AI tools, spreadsheets, or similar platforms
Real estate experience or familiarity with industry terminology is highly valued
Fluent in both English and Spanish is preferred

Executive Assistant – CEO, Real Estate

Key skills