Finance Manager – Facilities Vendor Management

Role Overview

• The Finance Manager role provides critical financial, operational, and vendor management support for Enterprise Services Real Estate global facilities and project delivery operations
• The position ensures accuracy, compliance, and efficiency across purchase orders, invoices, budgeting cycles, cross entity billing, tax reconciliation, and strategic projects
• Collaboration with vendors, buyers, site FM teams, BU finance, and cross functional stakeholders is required to drive operational excellence, data integrity, and continuous process improvement
• This position will support the Americas Regions (West, Central and East)
• Maintain core operational and financial datasets, including cost settlements and internal authorizations (IDWA, IWA), Rshare document retention, and command media
• Manage charge numbers, finance contacts, cost center/GL mapping, and service category alignment
• Oversee invoice tracking, change notices, performance reports, and compliance reviews
• Partner with buyers and vendors on PO accuracy and audit alignment
• Resolve monthly invoice issues and manage credit memos, PO limit problems, tax considerations, PO setup audits, PO backouts, and JV entries
• Coordinate tax team engagement and PO creation workflows
• Align AOP development with business units, site facility managers, and finance
• Build and review annual line-item matrices across regional sites
• Collaborate with regional leads and vendors to resolve disputes and secure approvals
• Lead year end closeout activities including reconciliations and gainshare validation
• Manage accruals, PO oversight, reporting, and process improvements such as invoice backup enhancements
• Track POs outside contract scope and document site specific FM operational processes
• Guide cross BU charging and reporting for project finance
• Maintain data integrity across capital and expense lines, including accurate eCAR tracking
• Define and roll out cross-entity charging processes for FM and project delivery
• Support FM and project delivery teams through process setup, vendor reporting, S4 transition activities, fee audits, PO compliance, and quarterly accruals

Requirements

• A University Degree in Finance or Accounting or equivalent experience and minimum 8 years prior relevant experience
• An Advanced Degree in a related field and minimum 5 years experience
• Minimum 5 years experience in financial operations and accounting knowledge
• Experience managing purchase orders, invoice processes, reconciliations, and accruals
• Ability to resolve issues with vendors and buyers collaboratively
• Strong analytical skills and familiarity with budgeting and forecasting cycles
• Experience working with intercompany billing and multi entity environments
• Experience in facilities management financial operations
• Understanding of global vendor models, CPI, and FX applications
• Exposure to dashboards, and data lake reporting environments
• Familiarity with SAP or other major ERP systems
• Knowledge of cross entity charging frameworks and project management finance
• Experience with compliance audits, fee at risk oversight, and KPI reviews
• Ability to lead process standardization and continuous improvement initiatives
• Excellent communication and cross functional coordination abilities
• High accuracy and attention to detail in recurring processes

Tech Stack

• ERP

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays