Assistant Project Manager/Project Coordinator – Cultural Projects

Turner & Townsend is a global professional services company that partners with clients across various sectors to deliver impactful projects. They are seeking an Assistant Project Manager/Project Coordinator for Cultural Projects to provide data collection, analysis, project coordination, and administrative support within the performing arts and cultural sectors.

Responsibilities:

• Coordinate data collection, research, and benchmarking tasks
• Support feasibility and market study efforts by organizing survey tools, compiling demographic and industry data, and contributing to benchmarking research
• Assist in the analysis of attendance trends, market demand, and venue comparisons
• Prepare data visualizations and summaries to support client decision-making
• Draft, edit, and format memos, presentation decks, and interim reports for client deliverables
• Contribute to the development of project communications and summaries for internal and external use
• Assist with scheduling and logistics for client meetings, site visits, and public forums, tracking project deadlines, key milestones, and deliverables across project plans
• Coordinate project deliverable production, including formatting, graphic support, and final proofing
• Maintain digital platforms (such as project databases, file sharing systems, and shared calendars.)
• Document and distribute project notes, updates, and action items
• Maintain shared filing systems, project archives, and standard operating procedure documentation
• Handle confidential information with discretion
• Assist in preparing proposals, qualifications packages, and pitch materials for new business opportunities
• Track sales activity, lead generation, and proposal outcomes in CRM and project tracking tools
• Coordinate internally to review contracts, set up new projects, and monitor internal project-team resourcing
• Support scheduling and documentation of client kick-off meetings, interviews, and presentations
• Help to introduce new tools (AI or automation-enabled platforms) to support workflow efficiency improvements
• Develop and manage department calendar and deliverable tracking
• Maintain and manage client billing and progress reports in coordination with internal teams
• Manage team use of digital survey software, market research workflows, and project content creation tools, collaborating across internal Turner & Townsend teams
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable

Requirements:

• 3+ years' experience in project coordination, administrative support, or related roles
• Strong organizational and multitasking skills with ability to manage competing deadlines
• Proficiency with Microsoft Office Suite, MS Project, Adobe Creative Suite, Canva, online project management platforms, and industry-specific research tools
• Skilled communicator across platforms—written, remote, and in-person
• Strong writing, formatting, and proofreading skills
• High level of professionalism, discretion, and attention to detail
• Experience supporting consulting or creative teams in arts, culture, architecture, or entertainment
• Bachelor's degree in related field
• Familiarity with CRM systems, market research platforms, or survey tools
• Comfort working in hybrid, remote, or multi-office teams
• A sense of humor and collaborative spirit
• Knowledge of systems and best practices specific to cultural institutions
• Expert ability to interpret specifications, contract documents, and RFPs
• Comprehensive understanding of specialized requirements for performance venues
• Experience navigating the unique partnership and stakeholder dynamics of cultural institutions
• Success managing mission-driven projects that balance cultural significance with practical project needs
• Ability to prioritize multiple concurrent projects while maintaining attention to detail