Project Manager

Kasa Companies is a dynamic organization specializing in parcel system upgrades and integrations. The Project Manager will oversee project schedules, budgets, and customer management to ensure successful project completion while collaborating with various teams and stakeholders.

Responsibilities:

• Plans, directs, and coordinates activities of designated projects to ensure that goals and objectives of projects are accomplished within prescribed time and budget constraints
• Responsible for ensuring the quality of goods and services to both internal and external customers
• Understands and follows Kasa Engineering Process Manual procedures
• Develops and maintains a working knowledge of customer’s project execution expectations and specifications
• Reads a Scope of Work for a project and understands conceptually what is required. Must be willing and able to ask logical questions of the pertinent parties to get clarification when a full understanding isn’t initially had
• Reviews estimates
• Attends pre-bid meetings as necessary
• Initializes project in internal ERP
• Initializes communications with customer following internal project kickoff
• Drafts Schedule of Values, Requests for Information, and Open Items List; works with Engineering team to populate RFIs and Open Items as applicable
• Identifies and documents risks and quality control measures; works with the engineering team to populate them as applicable
• Develops an internal project schedule and resource requirements that supports the overall project scope and external schedule
• Coordinates establishment of payment and performance bonds, as required
• Monitors and maintains customer satisfaction
• Initiates the procurement of all project materials. Tracks procurement status in accordance with project schedule. Escalates problematic lead times as applicable
• Initiate the panel build process. Tracks panel build status in accordance with the project schedule
• Coordinates shipments to job sites
• Manages the internal project schedule and budget throughout the lifecycle of the project, including keeping allocated parties and management up to speed on the status of both
• Prepares monthly budget forecasting per project
• Manages subcontractor invoicing milestones, subcontractor progress and staffing levels, and subcontractor performance
• Ensures subcontractor is enabled through receipt of project scope and schedule documents in accordance with project needs
• Attends customer meetings/conference calls
• Hosts internal project meetings as needed
• Investigates and communicates potential sales opportunities
• Transmits project files (start-up and as-built deliverables and programs, etc.) to customers and vendors
• Ensures all required project deliverables are finalized and submitted per project scope and schedule
• Collects Full Lien Waiver from all subcontractors
• Assists AR in submitting and receiving the final invoice
• Assists in the submission of Full Lien Waiver to customer following final payment
• Hosts Post-Mortem meetings with present report on project performance followed by the collection of lessons learned from associated parties
• Provides feedback to the Estimating and Sales team on costs to execute relative to the estimate, including any notable inclusions, exclusions, and/or project risks
• Exemplifies Kasa Values including Customer Empathy, Trust, Teamwork, Sense of Urgency and Problem Solving
• Demonstrates Kasa’s Behavioral Norms including Be Present, Speak Your Truth, Attend to Safety & Be Open to Outcomes
• Represents the face of Kasa to our customers and upholds the Kasa brand
• Complies with all safety policies and procedures
• Complies with all attendance standards and company policies
• Attends all required contractor or customer meetings to represent Kasa and reports out project status, especially any issues or concerns
• Directs engineers on project(s) schedule, budget, and associated requirements
• Make sure the team turns in all required paperwork and documentation

Requirements:

• Bachelor's degree or equivalent from four-year college or technical school; or seven years of applicable experience
• Experience with Microsoft Office, including Word, Excel, Outlook, Teams, and Project
• Ability to interpret a variety of instructions, either written or verbal, diagram or schedule
• Maintains an acceptable driving record
• Ability to read, write and speak English
• Ability to communicate effectively with peers and subordinates in a one-on-one and/or group setting
• Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, and dimensions
• Ability to work with fractions and decimals, converting them back and forth
• Ability to work independently as well as within a team
• Ability to multi-task in a high pace environment
• Organizational skills and attention to detail a must
• Ability to meet deadlines and prioritize time and various projects
• Ability to work with confidential data
• Skills in organization, prioritization and time management
• Work under stress to meet project deadlines and minute attention to detail
• Prior experience managing material handling projects for UPS, Amazon, or FedEx
• Prior experience juggling multiple tasks and changing priorities
• PCM Training recommended
• KCU training requirements TBD