Event Production Manager

Russell Tobin & Associates is seeking a Senior Associate E&M Production to work for a global finance company. The role involves managing the event production process, overseeing vendor coordination, and advising on AV strategies for hybrid events.

Responsibilities:

• Manage the Request for Proposal (RFP) process for event production and technology vendors, including budget analysis and preparation, template development, timeline with key milestones, reviewing proposals, and negotiating with vendors, considering current market conditions and scope
• In collaboration with firm approved vendors, design and implement high-caliber set design and production strategies for leadership and signature programs
• Travel to conference sites to oversee onsite production, including vendor coordination, rehearsals, and speaker support
• Advise stakeholders and planners on AV production strategies for hybrid events
• Supervise resources and project timelines associated with aligned programs
• Participate in the collection or creation of all production assets such as video projects and presentations
• Participate with production and event technology vendor management
• Facilitate post-event debriefs with stakeholders and vendors to collect and consolidate feedback, successes, and challenges, and to close out the event, review invoices, and process payments
• Foster relationships with stakeholders and across multiple internal departments including technology and creative services
• Research and implement new event technologies, as well as the necessary resources to utilize them
• Stay up-to-date with industry trends and best practices to inform event strategy and execution
• Act with integrity, professionalism, and personal responsibility to uphold the firm’s respectful and courteous work environment

Requirements:

• Minimum 3 years experience in event production for complex, high-caliber programs or equivalent relevant work experience
• Strong project management skills, ability to manage multiple competing priorities effectively
• Strong verbal/written communication, with the ability to effectively interact with individuals at all levels of responsibility and authority. Must lead and support an environment driven by client focus and team work
• Virtual and hybrid event technology experience, understanding of streaming technologies and event registration tools a plus
• Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook
• Ability to travel up to 30%
• Cvent knowledge preferred
• Event planning experience preferred