Advertising Project Manager (012326)

Closed Loop, Inc is a game-changing digital advertising agency that helps innovative companies maximize performance through integrated paid media campaigns. They are seeking a proactive, detail-obsessed Advertising Project Manager to ensure client engagements run smoothly, coordinating with cross-functional teams to meet deadlines and budgets.

Responsibilities:

• Translate campaign briefs and SOWs into detailed project plans, timelines, and task assignments
• Coordinate internal and external resources to deliver digital campaigns on time and with all necessary assets
• Manage Google Drive and DAM organization for all client materials
• Proactively identify roadblocks and recommend solutions
• Serve as the center point to align internal teams and clients
• Coordinate internal status meetings to keep projects on track
• Gather and communicate feedback, updates, and approvals
• Facilitate weekly performance reviews and QBRs with client and internal teams by scheduling the meetings, taking notes, assigning tasks coming from client conversations, managing follow-up communication, and setting deadlines
• Communicate proactively with clients around deadlines & upcoming needs
• Track resources and deliverables to ensure projects stay on budget and within scope
• Ensure that campaigns are pacing on track to budget and own budget accuracy for a very complex client account
• Record monthly client spend across channels in internal systems for billing
• Facilitate contracts / IOs for media vendors
• Flag scope changes and assist in preparing change orders or updated estimates
• Oversee QA processes for creative assets, media placements, and digital builds
• Ensure final deliverables meet client expectations and agency standards
• Coordinate asset hand-offs to the media team for implementation
• Help improve agency processes, templates, and workflows as needed

Requirements:

• 1+ years of project management experience or digital advertising experience in a digital agency
• Strong understanding of digital marketing, advertising workflows, and creative production
• Proficiency with project management tools (e.g., Asana, ClickUp, Trello, Monday.com)
• Excellent organizational, communication, and time-management skills
• Comfortable managing multiple projects simultaneously
• Detail-oriented with a problem-solving mindset
• Experience working with cross-functional teams (design, media, dev, strategy)
• Familiarity with tools like Slack, Figma, Monday, Google Workspace
• Understanding of media buying (Meta, Google Ads, DSPs)
• PMP or other project management certification