HR Assistant

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.

We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.

Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.

Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

We are seeking a detail-oriented and organized HR Assistant to support the HR department with day-to-day administrative tasks. This is an excellent opportunity for someone looking to begin or grow their career in Human Resources within a structured and professional environment.

Position Overview

The HR Assistant provides administrative support to ensure smooth daily HR operations. This role focuses on documentation management, tracking, data entry, onboarding support, and general administrative follow-up.

The ideal candidate is highly organized, dependable, detail-oriented, and comfortable handling confidential information.

Key Responsibilities

Administrative Support

• Maintain and update employee records
• Ensure employee files remain organized and audit-ready
• Update organizational charts and internal tracking documents
• Maintain SOP documentation and filing systems

Onboarding & Offboarding Support

• Manage onboarding checklists and documentation tracking
• Coordinate collection of required new hire paperwork
• Prepare welcome materials and onboarding packets
• Track offboarding documentation and checklist completion
• Coordinate employee status updates with IT (new hires, terminations, changes)
• Serve as back-up support for onboarding orientations

Payroll & Benefits Support

• Assist with payroll preparation by organizing and following up on timekeeping data
• Support benefits documentation and enrollment tracking
• Track leave paperwork and required documentation

Performance & Reporting Support

• Track performance review completion and send reminders
• Assist with basic HR reporting and data entry
• Maintain internal HR tracking spreadsheets

General Support

• Verify HR vendor invoices for submission
• Assist with employee merchandise logistics and distribution
• Support HR-related events and internal initiatives
• Provide general administrative support to the HR department

Employment Type: Full-Time
Compensation: $18.50 – $21.00 per hour (based on experience)

Qualifications

Qualifications

• 1–2 years of administrative or office experience preferred
• Strong attention to detail and organizational skills
• Ability to manage confidential information with discretion
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong follow-up and time management skills
• Professional communication skills

HR experience is a plus but not required.

Ideal Candidate

• Process-oriented and structured
• Proactive and reliable
• Comfortable working in a fast-paced office environment
• Interested in building a career in Human Resources

Additional Information