Executive Assistant

Company Description

Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.

With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability.

Job Description

As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and "helicopter view" collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.

This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.

• Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.

• Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.

• Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.

• Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.

Qualifications

• Must be currently local to the Miami Metro area
• Ability to work in the US without current, or future, need of visa sponsorship/work authorization
• Education: High School diploma required.
• Minimum 4 years of international travel arrangements, event management, and document drafting.
• Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
• Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
• Excellent verbal and written communication in English and Spanish (Required). 
• Analytical & Digital: Proficient in Google Suite and MS Office.
• Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
• Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
• Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.

Preferred:

• Portuguese or French language fluency.

Physical Requirements:

• Presence: 100% Onsite (Miami).
• Travel: Ability to travel independently and at short notice (approx. 25%).
• Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
• Lifting/Carrying documents or equipment up to 30lbs/14kgs.
• Mobility to navigate office and production areas, including sitting, standing, and squatting.
• PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.

Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed.

Additional Information

Here’s a heads-up of the upcoming steps:

1. Phone Interview with Recruiter: We’ll begin with an introductory call to discuss your background and interest in the role. 
2. Interview with the Hiring Manager
3. Offer Letter: We´ll extend you an offer and start the onboarding process.
4. Background Check & DOT Drug Screen: This step involves conducting a comprehensive background check, which includes reviewing criminal history, and other relevant records. Additionally, a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions
5. You start your next challenge!