Senior Executive Assistant

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Senior Executive Assistant

Key Responsibilities:

• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. 
• Responsible for heavy schedule management, office management, communication liaison, information preparation, data analysis, and representing the executive to others. Handles confidential information and communications. 
• Full comprehension of company's operation and project procedures. 
• May also be responsible for training and supervising lower-level clerical staff. 
• Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.  
• Maintain confidential records, documents, reports, presentations, graphs, organization charts, filing correspondence.
• Preparation of reports including the coordination, formatting, proofreading, Worley Brand compliant, and review spelling and grammar. Distribution of data for client reporting requirements. Update Management Restricted
• SharePoint site –org charts, maintain vacation schedule. Ensure documents adhere to EMS standards for quality, branding, format and style.
• Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. 
• Must be able to communicate effectively with C level executives as well as project staff.
• Support senior executives, with work involving frequent visibility to high level internal and external customers.  
• May have specific process or program coordination responsibilities assigned as part of the regular work routine.  
• Coordination of travel arrangements when requested.

The skills required for this role, include:

• Proven experience in planning and managing executive support within a large global organization.
• A confident, proactive manner with a forward thinking, organized, solutions-focused style.
• Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
• Ability to develop and implement administrative and business processes effectively, trouble-shooting general issues and formulating and implementing solutions.
• Strong relationship and partnership building skills.  Demonstrated ability to engage with a wide range of senior stakeholders and high profile organizations.
• Ability to manage strong behaviors to ensure effectiveness.
• High Personal integrity with the ability to deal with, and accept responsibility for, highly confidential information.
• Strong attention to detail with solid written and verbal communication skills.
• High level of computer proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and the use of Microsoft Outlook.
• The ability to work flexible hours due to the global nature of the role.
• Enjoy working as a collective within an EA network; lead by example and be a go to person within that network. 
• Travel Assistance – travel arrangements, including visa processing

Required Qualifications:

• Secondary school education or equivalent and relevant experience.  

• Advanced support position, performing assignments that are broad and complex in nature.

   

   

  Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.