Required Qualifications: As per Civil Service Standards and Specifications. Must have taken and passed the specific job-related Civil Service exam and be reachable on the appropriate Civil Service list.  The Civil Service list for this position might provide insufficient acceptors, therefore, a New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* appointment may be made.  To be considered for a (NY HELPS) appointment for Promotion within New York State, you must have either One year of experience as a Janitor, Housekeeper, Supervising Housekeeper, Supervising Building Services Aide or Building Services Assistant 2 OR Two years of satisfactory full-time experience in the custodial care or cleaning of buildings, offices, or institutional residences of which one year of the experience must have been at a supervisory level.  Must be able to move heavy objects (examples: trash bags, bags of salt and ice, floor machines and shoveling snow.)  Applicants must have the ability to stand, stoop, bend, and stretch for long periods of time and be able to communicate verbally for the purpose of exchanging information.  The candidate must understand and follow verbal and written instructions in English. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations.  (***Out-of-State Applicants, see "Special Notes”). 

Preferred Qualifications: Ability to supervise and train assigned subordinate personnel. Experience supervising, excellent written and verbal communications, strong computer skills (Microsoft Office: Word and Excel, and Google Mail/Apps).
 
Brief Description of Duties: Directs in-house operational personnel as assigned in the cleaning of the Main Campus facilities to maintain and improve appearance and ensure the general safety, health and comfort of the students, faculty, and staff. Ensures that all resources required to support the cleaning needs are provided for (including materials, equipment, and personnel) in order to complete the assigned work in the most economical, efficient, and timely manner possible with minimal inconvenience to the
campus community.  Excellent written and verbal communications.

·         Oversee all assigned buildings, supervising the staff to adhere to cleaning standards and cleaning procures within their assigned buildings. Routinely reports maintenance deficiencies within their assigned buildings.

·         Supervision of assigned staff, provides verbal and written reports as they relate to hiring, training, employee performance evaluation, personnel policy, verbal and written counseling as it relates to certain kinds of behaviors and for time and attendance abuse. Plan a continual work schedule in the cleaning and care of the buildings assigned. Complete weekly time sheets for employees. Inform and instruct staff of agency policies and directives in meeting and in memoranda. 

·         Inspects buildings and assigned areas for compliance with cleaning programs utilizing custodial software. Investigates complaints of unsatisfactory cleaning performance and tasks corrective action to avoid repetition and resolve problems. Enters work orders for any maintenance deficiencies found in their buildings.

·         Provides verbal and written instructions to staff for special requested services that vary from routine operations and ensures that staff has necessary supplies and equipment to perform tasks.

·         Prepares and supervised periodic reports such as work activity, cost reports, attendance records, and manpower utilization and advice management staff of the status of custodial operations in a timely manner. 

·         Supervises the arrangement, set-up, and breakdown of premises for special events, such as graduation exercises and conferences.

·         Other duties or projects as assigned as appropriate to rank and departmental
mission.

Special Notes:  This is a full-time position, 40 hours per week, Monday through Friday, 4:00 p.m. to 12:30 a.m.  FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.  Internal and external search to occur simultaneously.  Mandatory rehire roster candidates have preference.  SG 11 Hiring Rate $47,695.  This position includes location pay of $4,000 per year.

The selected candidate must successfully clear a background investigation.

Resume/CV and cover letter should be included with the online application.

For this position, we are unable to sponsor candidates for work visas.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed.  Positions that are designated as such are required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examinaton. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status.  The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming.  You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity.  Your eligibility for promotion will be reviewed by Human Resources.  Employees with a permanent NY HELPS appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in.   

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of official start date.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university, The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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