Receptionist

Cozen O’Connor has an excellent opportunity for a dynamic full-time Receptionist to join our Vancouver office.   

This role requires a candidate who is able to work in the office five days a week, Monday through Friday. Onsite requirements may evolve over time, and the role may require work outside standard business hours to support operational needs. 

The expected annual base salary range for this position is $47,000 to $57,000 and is eligible for an annual, discretionary bonus. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity.  

1. Receptionist Duties

• Welcome clients and guests to the firm with a client-service oriented approach; 

• Maintain tidiness of the client and reception area at all times; 

• Manage incoming and outgoing calls, mail, faxes and couriers; 

• Prepare for client meetings and mediations through booking and setting up boardrooms; 

• Learn – via the provided training – and set up, configure and test the firm’s videoconference equipment in advance of meetings and events that require it; 

• Support meetings and firm events taking place in our premises and offsite, on occasion, with general setup, catering requirements and clean up; 

• Liaise with the Office Manager for catering needs; 

• Coordinate with and serve as a point of contact for various vendors and service providers as required to meet the needs of the office; 

• Assist with set up for internal and external firm functions; 

• Alongside the Office Manager, communicate with building security (e.g. safety protocols, requests for maintenance and work orders); 

• Responsible for reception, hospitality, records, and other administrative duties as directed. 

2. General Administrative Support

• Track, compile, organize and submit applicable expenses into expense system for various roles when required; 

  Assist with cheque requests and invoice processing for the office; 

• Assist the Office Manager and other members of the office with general administrative support duties as required and assigned; 

  Participate in various initiatives and projects that may require administrative support and as assigned by the Office Manager from time to time. 

• 1-2 years of legal and/or clerical office assistant and/or reception experience preferred;  

• Presents in a professional, calm and organized manner on a daily basis to the firm’s members, clients and guests; 

• Strong organizational skills and attention to detail in all interactions and work product; 

• Exercises discretion and sound judgement in all aspects of daily responsibilities;  

• Highly effective written and verbal communication skills; 

• Ability to work independently and as a part of a team; 

• Ability to work well with all levels of firm employees, clients, visitors, and vendors; 

• Aptitude to learn all firm software applications; 

• Intermediate first aid certification (or be willing to attend training). 

 

What we Offer 

• Competitive salaries and annual discretionary bonuses for all roles and levels; 

• Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day); 

• Short term and long term disability insurance benefits; 

• Parental leave benefits with 100% top-up for a portion of the leave; 

• Group RRSP matching program (with the opportunity for prior legal service to be recognized); 

• A commitment to health and wellness through employer-paid resources and a fitness reimbursement program; 

• Paid vacation, sick and personal time;  

• Monetary incentives for employee referrals;  

• Continuing professional development opportunities and reimbursements;  

• Hybrid work environment and work-life flexibility; 

• A culture of recognition, collaboration and intentional connection. 

 

If you’re excited about this opportunity and believe you can contribute meaningfully—even if your experience doesn’t align exactly with every requirement—we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role. 

 

We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for next steps. 

 

Cozen O’Connor is committed to providing accommodations during the hiring process. If you require accommodations, please email FRM~GRP-HR~Personnel@cozen.com or call 647-925-5923, and provide your contact information and indicate the role that you’re applying to. A member of our team will be in touch with you directly. 

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.