Department Assistant

We’re searching for a Security  Department Assistant at TCH The Woodlands- who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?

Job Duties & Responsibilities

Badging process (Approx 80% of role)

• Inbox to receive, send and complete
•  Create new badge records
• Modify existing (changes to names, departments, locations, etc.
• Reprints
• Issue corrections E.g. badge not functioning
• Works through process to identify reasons. Lack of clearance, badge
• malfunction, etc.
• Conducts Alternate Orientation for contracts and vendors who need a Yellow Badge.
• Maintains badge records, such as badge for, alternate orientation form and maintains
• inbox associated to remove completed forms and compile records for such

Fleet management

• Take vehicle to shop for all routine and maintenance related issues
• Track items such as oil change, tire rotations and schedule these appts as necessary
• Complete vehicle maintenance forms for Fleet Mgmt Coordinator
• Complete Annual vehicle assessment
• MVR forms, processing, tracking and maintenance

EOC Rounds

• Attend all EOC rounds on behalf of Security Services
• Complete all necessary steps to add feedback, deficiencies and positive items in Xo Replace Duress alarm stickers
• Replace/add phone stickers for emergency call purposes

TOPS/PSB File

•  Responsible for creating and maintaining PSB files for all officers

 Training Files

• Responsible for creating and maintaining all Officer training files to include LEOs

General Duties

• Schedule meetings, interviews, etc
• General calls to Security
• Supply Orders

Special Events Form Processing/Assistance

• Process all special events at Woodlands
• Coordinate access levels necessary for said events
• Coordinate unlocks, and staffing

 Financial

• Create all orders related to Security Services Operations and Systems

• Track all financial expenses 

   

Other duties as assigned:

• Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
• Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
• Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
• Completes assigned tasks for onboarding of new employees.

• As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

   

 

Skills & Requirements

• H.S. Diploma or Equivalent Required
• 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment

 

 

Texas Children’s Hospital The Woodlands is north Houston’s first true, free-standing pediatric hospital designed, equipped and staffed exclusively to provide care in more than 25 areas of specialty care for children and adolescents. Hospital facilities include 24 emergency center rooms, outpatient exam rooms, radiology rooms, operating rooms and acute care beds, as well as a pediatric intensive care unit (PICU).
To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.
Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.