Procurement & Contracts Coordinator

Responsible to coordinate new and replacement equipment and service contracts for Calgary Co-op and it’s wholly owned subsidiaries. Provide support to obtain the best service and pricing for all equipment purchases and service contracts.  

 

RESPONSIBILITIES:

Primary responsibilities include, but are not limited to: 

• Proactively build and maintain relationships with internal operations clients and external suppliers to obtain the best service and pricing available.
• Annual audit of vendor service level satisfaction with internal clients. 
• Tendering of new, existing contracts and expiring contracts. Responsible for compiling and issuing tender packages, negotiating, and providing recommendations on contract agreements, and auditing, monitoring and evaluating the division’s fiscal practices activities and legal requirements.
• Ensure that procurement activities meet legal and professional standards, internal requirements related to quotes and tendering regulations and ethical practices regarding purchase orders and transfer and sales of surplus items. 
• Coordinate service contracts including setting performance standards wherever possible. Aligning contracts for all lines of business application and overall cost benefits.
• Expand sources of trades and equipment suppliers and to pro-actively demonstrate and feature improved sourcing/products to internal customers. 
• Investigate new processes to improve longevity of assets / minimize costs, possibly with involvement of outside consultants.
• Maintain inventories of surplus equipment and utilize surplus equipment where possible.  Responsible for obtaining positive financial results from disposal of surplus equipment wherever possible.
• Develop the use of self-service procurement and other on-line sourcing options.
• Maintain preferred supplier trade directory. 
• Maintain equipment inventory tracking
• Audit vendor billings for accuracy and terms.
• Maintain master equipment lists for commodities, inclusive of smallware’s.
• Review and authorization of vendor invoices.
• Inform finance for asset disposal and equipment transfers. 
• Provide “all in” costing for major equipment and capital planning requirements.
• Follow all Calgary Co-op Policies and Procedures. 
• Prepare and submit reports to finance for the transfer, sale and/or disposition of any equipment removed or disposed from all Calgary Co-op facilities.  
• Coordinate and collaborate with the Construction Project Team and Design manager for all equipment required for the project. 
• Attend operational Project and Committee meetings Participate in the development and action of yearly competency performance work plan(s) and development action plan(s). 
• Provide leadership in the areas of Health, Safety and Environment (HSE), including participate in HSE activities, ensuring employees are knowledgeable about and comply with HSE policies, procedures and legislation, assist in identifying unhealthy, unsafe situations and ensure corrective action is taken. 

• Perform other duties as assigned.

   

   

MINIMUM QUALIFICATIONS (Includes Education):              

• Two years’ experience in equipment procurement.
• Able to read and understand project plans and drawings.
• Post secondary degree or diploma from a recognized institution. 
• Strong organizational and decision-making skills. Proficient Microsoft Office Suite skills 
• Knowledge of retail store equipment and refrigeration systems are an asset.

 

DESIRABLE QUALIFICATIONS:

• Knowledge of retail store equipment and refrigeration systems are an asset.

 

Benefits & Perks 

Calgary Co-op has excellent opportunities for increasing levels of responsibility, personal growth, and challenge. We offer competitive wages, extended health benefits, paid vacations, 5% employee discount (cashback) on all purchases, a recognition program, social committee events and employee & family assistance plan. As well as numerous training and development programs. 

 

About Calgary Co-op 

Calgary Co-op has been proudly serving the community since 1956, when it opened its first store with local farmers and ranchers to provide fresh, farm-to-table foods. Headquartered in Calgary and owned by over 456,000 members, it’s one of North America’s largest retail co-operatives, with 3,530 employees, $757 million in assets, and $1.3 billion in annual sales. We operate food centres, pharmacies, gas stations, car washes, home health care centres, wine, spirits and beer stores, and cannabis stores across Calgary, Airdrie, Cochrane, High River, Okotoks, and Strathmore. We also own Community Natural Foods, Willow Park Wines & Spirits and Beacon Pharmacy. Committed to sourcing locally whenever possible, from Calgary, Alberta, and Western Canada, the organization helps connect consumers with the producers behind their food. Calgary Co-op continues to expand its local offerings while focusing on quality and community support, earning recognition by the Canadian Grocer’s 2024 Impact Awards for our commitment to sustainability & supporting employees.

We thank all applicants for their interest; however, only those being considered for an interview will be contacted.