Executive Assistant

Provides high-level, confidential, and strategic administrative support, acting as a partner and gatekeeper to maximize the CEO’s efficiency. The Executive Assistant also provides support to the senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. This is a highly visible position that works very closely with the CEO, the executive team and board of directors.

Duties and Responsibilities:  

• Completes a broad variety of administrative tasks for the CEO and executive team including: managing several active calendars of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and itineraries, and agendas; and compiling documents for meetings. 
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Supports and coordinates all Board meetings. 
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Provides project support to the executive team. 
• A partner who maximizes executive productivity, drives cross functional initiatives and acts as a trusted advisor. 
• Project mgmt & execution: assist, track, and execute special projects or company wide initiatives that do not fit neatly into one dept
• Operational efficiency : Optimize the CEOs time by managing the leadership mtgs agenda, following up on action items and ensuring leaders' & teams' accountability

Knowledge, Skills, and Abilities:  

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors
• Expert level written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision-making capability • Emotional maturity 
• Highly resourceful team-player, with the ability to also be extremely effective independently 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response  
• Forward looking thinker, who actively seeks opportunities and proposes solutions 
• Must be available for occasional after-hour support 
• Strong technology skills 
• Project management or business management experience

Minimum Job Qualifications:  

• Bachelor’s degree 
• Three to five years of administrative experience on the executive level
• Strong technology skills