Accounting & Operations Manager

Description

The Accounting and Operations Manager is responsible for overseeing the financial operations and ensuring the accuracy, integrity, and reliability of Proven IT financials. This role reports to the VP of Finance at Proven IT. The Accounting and Operations Manager maintains standards, policies, and procedures for financial reporting, inventory management, and regulatory compliance. They prepare and review financial reconciliations and reports by collecting, analyzing, and summarizing financial data. In addition, this position leads strategic planning related to accounting and operational policies, maintains robust internal controls, and provides timely, actionable financial insights to management to support informed decision-making.

Job Description

• Establishes expectations, implements, and maintains systems, procedures, and policies to ensure adherence to company guidelines.
• Analyze, apply, and improve accounting policies, procedures, controls, and principles.
• Manages monthly closing of financial records and posting of all month end journal entries.
• Preparing and/or reviewing appropriate ledger entries and reconciliations.
• Reviews financial discrepancies by collecting and analyzing account information.
• Reviews income statement trends to ensure the accuracy of monthly financial statements.
• Oversee inventory, including costing, FIFO/LIFO (as applicable), and valuation.
• Ensure accuracy of inventory records through cycle counts and physical inventories working with the team in Colorado and Chicagoland.
• Analyze inventory variances (usage, scrap, obsolescence, and shrinkage)
• Establish and enforce inventory control policies and procedures
• Establishes and administers tax policies and procedures.
• Prepares and files sales tax returns and ensure taxes are paid properly and on time.
• Manage preparation of annual 1099 tax reporting for necessary vendors.
• Provides accounting assistance to all staff; responds to financial questions/concerns to meet business needs; assist other departments as they develop strategies, establish objectives, and make decisions that could have a financial impact on the business.
• Works with external auditors and provides needed information for annual audits.
• Additional duties as assigned.

Requirements

Job Requirements:

• Bachelor’s degree in accounting or related field 
• 5 plus years of accounting and operations experience 
• Knowledge of generally accepted accounting principles
• Previous leadership experience and skills
• High level of efficiency, accuracy, and attention to detail 
• Strong analytical, problem solving and time management skills
• Excellent communication skills
• Expert in Microsoft Excel
• Up to 20% travel to the Colorado office

Physical Requirements

• Extended periods at a desk using computer and office equipment
• Frequent use of hands/fingers for typing and documentation
• Ability to sit for prolonged durations during recruitment and onboarding sessions
• Capable of lifting up to 15 lbs (e.g., orientation kits, materials)

Benefits

GROUP HEALTH INSURANCE:  After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits utilizing the Cigna network. Health options include a choice of 2 PPO plans or a High Deductible Health Plan with employer contributions to a Health Savings Account (HSA). In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness, hospital indemnity, accident coverage, short-term disability insurance, supplemental life and pet insurance. Additional offerings include an employee discount program, home and auto insurance services and commuter/transit FSA.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE:  After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time.  The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals. 

FINANCIAL ADVISORY SERVICES:  Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.  

PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.

PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.

FITNESS CENTER:  Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.