Office Administrator

Company Description

Sika Canada is a wholly owned subsidiary of the Sika Group. The company develops and manufactures special construction products for the building and civil engineering sectors, which include concrete repair, protection and structural reinforcement, sealing and bonding, waterproofing, concrete admixtures and additives (ready-mixed concrete, precast concrete, shotcrete, etc.), industrial, commercial and institutional flooring and roofing systems. Sika Canada is also active in the home improvement and consumer solutions market with a range of specific products. The Industrial Products Division develops sealing, bonding and protection solutions for the railway, automotive, truck, industrial body and other OEM markets, windshield replacement, shipbuilding, appliances and equipment, fenestration, etc. Sika Canada has regional offices and industrial sites in Quebec, Ontario, Alberta and British Columbia and employs over 450 people in Canada. The company is ISO 9001 - 14001 certified and a member of the Canada Green Building Council (CaGBC).

Job Description

POSITION OVERVIEW

The Office Administrator is a key contributor to the smooth day‑to‑day operations of the Oakville office. This role provides integrated support across office administration, facilities, fleet coordination, human resources, health and safety, and employee engagement. The position helps maintain a safe, organized, and positive workplace while ensuring efficient processes and high-quality service to employees and visitors.

Key Responsibilities

• Office Administration, Facilities & Front Desk Support
  Manage mail/courier services, visitor sign‑in, meeting and event support, building access, property‑management coordination, office services (supplies, cleaning, printers, coffee, etc.), and general office upkeep.
• Fleet & Asset Support
  • Maintain driver records, assign vehicles, and support annual MVR reviews.
  • Assist with vehicle selection, insurance renewals, and exception reporting (fuel, maintenance).
  • Support drivers during incidents and help implement fleet policies.
  • Ensure drivers have required transponders (407 ETR / A30 / A25).
• HR, Health & Safety Support
  Assist with onboarding and employee documentation; support H&S inspections (fire extinguishers, first aid kits, AEDs), fire drills, PPE kits, and JHSC activities; maintain safety boards and related documentation.
• Employee & Community Engagement
  Support monthly engagement activities, Sika Day, internal events, digital displays, bulletin boards, and community involvement initiatives.
• Additional duties as assigned.

Qualifications

QUALIFICATIONS

• Office Administration certificate (or related field) preferred.
• 2+ years of experience in office coordination, or facilities support (an asset).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and comfort working in digital systems
• Discretion and professionalism when handling confidential information.

WORKING CONDITIONS/ PHYSICAL DEMANDS

• Work is performed primarily indoors in an office environment, with the flexibility to work from a home office where applicable. The environment is climate‑controlled with air conditioning and heating as required.
• An ergonomic workstation is provided or supported to enable safe and comfortable work conditions.
• The role requires frequent communication by phone, email, and virtual meeting platforms throughout the workday.
• Occasional light physical activity may be required, such as setting up meeting spaces, handling office supplies, or moving small items.
• The position involves extended periods of sitting, screen use, and keyboard work.

Additional Information

• Join the family of Sika AG, with over 35,000 employees and companies set up in over 100 countries, which provide ample of opportunities to grow. 
• Many of our employees describe their working relationships at Sika as friendly, personable and sincere. We call this the "Sika Spirit".
• For such a large company, we have a surprisingly flat hierarchy with direct decision-making processes and decentralized organizational units.
• We firmly believe that the diversity of our workforce is a key contributing factor to our success story.

Sika is committed to a work environment that supports, inspires, and respects all individuals that apply. As an equal opportunity employer Sika will consider all qualified applicants without discrimination on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, disability, national or ethnic origin, or other protected characteristics. We offer competitive salaries, aligned with local market benchmarks and the specific scope and responsibilities of each role. Compensation is determined based skills relevant to the position, education and/or training.  We are committed to fair and equitable pay practices in accordance with applicable laws and regulations.

Sika Canada discloses that we use Artificial Intelligence (AI) tools to assist in the initial screening of applications. However, we want to emphasize that AI does not make final decisions or eliminate candidates from consideration. Our dedicated hiring managers and recruiters carefully review all applications to ensure a fair and comprehensive evaluation process. This approach combines the efficiency of AI with the expertise and judgment of our experienced hiring team, allowing us to identify the best candidates while maintaining a human-centered hiring process.