Project Support Associate (Shelter and Site Planning) - (Affiliated Contractor) (Required number-2)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
 Project Context and Scope Under the overall supervision of the Head of Sub Office, technical supervision of Shelter/ NFI/ CCCM Programme Coordinator and direct supervision of Shelter/ NFI/ CCCM Sr. Project Assistant, the successful candidate will perform the following functions. 

This position will be hired under affiliated contract (non-staff) equivalent to G5.

 Organizational Department / Unit to which the Consultant is contributing
Shelter/ NFI/ CCCM  Tasks to be performed under this contract

• Provide technical support on project activities and objectives in line with global and IOM standards for SHELTER/ NFI and in close coordination with the  Shelter/NFI/CCCM Program Coordinator, including participating in situational analysis, needs assessment, targeting and distribution.

• Support the drafting and development of standard operating procedures for cash projects, including formulation of programme tools and methodology.

• Support  Project Associates and Project Assistants to implement Shelter activities effectively and provide technical support and capacity-building to the Project Assistants in order to achieve outcome and impact of projects and accountability to beneficiaries in line with IOM and donor policies.

• Support the Monitoring and Evaluation Unit in conducting their activities in regard to all cash projects, particularly managing the Accountability to Affected Populations response mechanism for cash for Shelter.

• Support drafting of concept notes, project narratives, workplans and other project-related documents in close coordination with relevant units. 

• Act as the focal point for the administrative and technical aspects of SHELTER/ NFI, including liaison with other units and external partners and service providers.

• Contribute to drafting relevant project reports including assessment reports, project progress reports and human-interest stories in coordination with the reporting officer.

• Support the coordination regularly with relevant colleagues in implementing project plans and to support and follow up on the best utilization of project budget as well as synergies with other IOM projects.

• Support report writing to present information and data related to SHELTER/ NFI in Ethiopia and the preparation of reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation, as needed.

• Support IOM’s participation in Cash Working Group or other SHELTER/ NFI-related meetings, workshops and forums, as required, and assist in coordinating activities with local authorities, United Nations Agencies, national and international non-governmental organizations and other stakeholders. 

Performance indicators for the evaluation of results

• Support the coordination regularly with relevant colleagues in implementing project plans and to support and follow up on the best utilization of project budget as well as synergies with other IOM projects.

• Support report writing to present information and data related to SHELTER/ NFI in Ethiopia and the preparation of reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation, as needed.

Required Qualifications and Experience

Education

• Bachelor’s degree in the above-mentioned fields from an accredited academic institution with at least three years of relevant professional experience or
• Master’s degree in civil and Structural Engineering or Building Engineering, Construction Management, Project Management, or related fields from an accredited academic institution with relevant professional experience; 

Experience

• Experience working in humanitarian settings;

• Demonstrated experience and knowledge in Shelter programming.

• Experience liaising with governmental authorities, other national and international institutions and NGOs, and building effective local partnerships including with the private sector;

• Experience in project management; 

• Strong experience with databases, assessment tools and reporting.

Skills

• Knowledge of the fundaments of SHELTER/ NFI;

• Familiar with innovative systems used in humanitarian sectors and a fast learner;

• Ability to communicate effectively with vendors and beneficiaries;

• Strong knowledge of Accountability to Affected Populations tools and methodologies; 

• Computer literacy, including in Microsoft Office Word, Excel, PowerPoint as well as KoBo Toolbox and report writing;

• Strong interpersonal and communications skills;

• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.

Languages

IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English and Tigrigna is required (oral and written).

DESIRABLE

Working knowledge of Amharic (Oral and Written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers the Affiliated Contractor against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the contract. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. The Affiliated Contractors are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies