Pharmacy Support Services Specialist (Hybrid) Offsite Integrated Pharmacy Services Center Campus

• Patient Adherence Management
  • Manage refill services for select patient populations in accordance with department policies and procedures.
  • Communicate via phone and electronically with patients, pharmacist, providers and other health care team members regarding patient adherence issues.
  • Monitor and manage inventory activities related to patient prescription needs.
  • Provide accurate documentation of all patient interactions/assessments as required by accrediting agencies, payers and/or administration.
• Enrollment of patients in specialty pharmacy services including:
  • Communication with patient, pharmacist and/or provider to gather relevant demographic information, shipping and contact preferences.
  • Provision of appropriate enrollment and contact information.
  • Provides highest customer service experience for patients and providers.
• Communication/Training:
  • Understand the importance of effective business communication and maintaining professionalism in difficult situations.
  • Participate in orientation of pharmacy technicians, pharmacists, pharmacy residents and others within the department on pharmacy practices.
• Problem Resolution
  • Provide assistance with the resolution of shipment/delivery issues.
  • Communicate with providers, payors, patients, co-workers, supervisors and departments to resolve complex insurance issues.
  • Provide assistance to patients with billing and claim resolution issues.
• Provide documentation of all activities as required by accrediting agencies, payers and/or administration, including:
  • Workload statistics (enrolled/active patients, mail outs, etc).
  • Phone statistics.
• Assists with evaluation and implementation of new policy and procedures.
  • Participate in piloting new workflows/procedures.
  • Assist with preparing training and orientation materials for new procedures.
  • Assist with training and orientation of staff to new procedures.
  • Assist with specialty pharmacy service equipment modifications, reorganization, and additions to implement new policy and procedures.
• Other duties as assigned
  • Provide cross functional support to assist with communication and enrollment of patients into copay/coinsurance assistance and grant programs.
  • Provide cross functional support to assist with troubleshooting claim payments

Pay Level:  3A  https://hr.uiowa.edu/pay/professional-and-scientific-compensation/professional-and-scientific-job-classifications-pay

• Education Requirements:
  • Completion of a Bachelor’s degree or equivalent combination of education and experience.
  • Iowa Board of Pharmacy registration as Pharmacy Trainee required prior to commencement of employment.
  • Successful completion of the pharmacy technician certification exam within one year of the start of employment. 
• Experience Requirements:
  • Previous experience (typically 6-12 months) in support or customer service.
  • Experience and proficiency with computer software applications (i.e. Microsoft Office Suite – Word, Excel, Outlook, PowerPoint) or comparable programs.
  • Strong attention to detail and proven ability to gather and analyze data and keep accurate records.
  • Self-motivated with initiative to seek out additional responsibilities and tasks along with generating suggestions for improving workflow.
  • Effective verbal and written communication skills, active listening skills and the ability to maintain professionalism while handling difficult situations.
  • Demonstrate effective problem-solving abilities and meets challenges with resourcefulness.
  • Familiarity with medical terminology.
• Desired Qualifications:
  • Experience working in a complex hospital system is highly desirable.
  • Experience working in a collaborative team environment is desirable.
  • Pharmacy experience is desirable.
  • Knowledge of healthcare billing, experience working with insurance and/or federal and state assistance programs is desirable.
  • Experience working with multiple technology platforms (i.e. Epic, GE) is desirable.
  • Knowledge and understanding of the Health Insurance Portability and Accountability Act (HIPAA) is desirable.
  • Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

• In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
  • Resume
  • Cover Letter

This position is eligible for a combination of remote work and in-person (hybrid) work within Iowa.  To be eligible for the hybrid remote work option, staff must be working in the position for a minimum of 6 months, must have successfully completed all training requirements, and must be meeting or exceeding expectations as assessed in a formal performance review or by leadership.  A work arrangement form will be required to be completed prior to the start of remote work.  Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.