Clinical Trial Contract Administrator, COM Dean Office of Clinical Research

 

Current UC employees must apply internally via SuccessFactors 

 

You are invited to apply to be considered for one of multiple vacancies of the same position.

 

 

Next Lives at the University of Cincinnati

 

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu. 

 

 

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success. 

 

 

Job Overview

The Office of Clinical Research (OCR), a centralized department that works with the UC and UCH research community is seeking to fill two (2) full-time Clinical Trial Contract Administrator positions in the College of Medicine. This position would work with several teams within the OCR collaborating with budgets, contracts and other processes to facilitate the start of clinical research studies. The selected candidate will work on clinical trial agreements and ensure smooth processes related to coverage analysis, negotiations, start-up timelines, and study team communication.

This position includes the flexibility for partial remote work. Part-time in-office presence at the Clifton location is expected.

Essential Functions

• Review, redline, and negotiate industry clinical trial contract and budget terms and conditions. Interact with sponsors’ legal, budget and contracting staff. Prepare working and final draft(s) of documents.
• Advise faculty, department staff, management, and co-workers in process-related topics; communicate effectively regarding contract negotiation status, and pending items; advise sponsors, external constituents, and other staff to ensure proper administrative stewardship throughout the life of a contract.
• Consult and triage complex terms with University’s legal counsel; advocate the University’s interests in negotiations with external entities.
• Conduct or carry out work procedures and activities in accordance with industry, local, state, federal, and university regulations; handle sensitive information with confidentiality.
• Contract tracking: remain current on changes to drafts and filing conventions; enter data into University systems; update negotiation status changes within database systems to maintain data integrity and workflow.
• Contract execution: submit final draft of the industry clinical trial contract for approvals and signatures.  
• Work with University accountants to ensure proper fiscal account set-up; enter budgets in University database systems as required.
• Work as liaison between departments, sponsors, and team members.
• Track metrics and email inboxes to facilitate timely turnaround times.

Required Education

Bachelor's Degree in English, Legal Assisting, Business Administration, or related field

Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement

Required Experience

• Two (2) years business operations/law/contract experience, preferably in healthcare, pharmaceutical industry or academic environment
• Thorough knowledge of pre- and post-award industry clinical trial administration, experience negotiating industry clinical trial contracts, and identifying and resolving pre- and post-award obstacles

Additional Qualifications Considered

• Experience negotiating industry clinical trial contracts. Familiarity with the Federal Drug Administration (FDA), intellectual property, export control, and technology compliance regulations
• Effective verbal, written, and interpersonal communication skills. Strong analytical skills, attention to detail, problem solving, and organizational skills. Advanced proficiency in Microsoft Office.
• Ability to interact effectively with pharmaceutical companies and clinical research organizations, and to work collaboratively with university departments. Demonstrate diplomacy, tact and professional demeanor.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

 

Compensation and Benefits

 

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

 

Salary/Hourly Pay Rate Information: 

 

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

 

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

 

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

 

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

 

To learn more about why UC is a great place to work, please visit our Careers Page.

 

UC is an E-Verify employer.  If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.  

 

Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs@uc.edu. 

 

Equal Opportunity Employer.  Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

 

REQ: 101706