EXPEDITED-VN-US10-2026-029 Senior Finance Associate

"This vacancy is open to Internal & Separated Staff"

Job Identification (Reference Number): EXPEDITED-VN-US10-2026-029
Position Title: Senior Finance Associate 
Duty Station City: Washington D.C. 
Duty Station Country: United States of America 
Grade & Salary: G6 (USD 6329.75 Monthly)
Contract Type: One Year Fixed Term
Vacancy Type: Vacancy Notice 
Initial duration: 12 months 

Under the overall supervision of the National Resource Management Officer and direct supervision of the Senior Finance Associate, in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices, in collaboration with Washington DC-based Project Managers, relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible for Finance-related transactions.

 

1. Provide procedural guidance to managers and staff on financial management policies, procedures, and IOM regulations. Supervise, guide and train other finance support staff.

2. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations. 

3. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office on financial and administrative matters.

4. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.

5. Assist in monitoring compliance with financial policies, procedures, rules and regulations. Identify anomalies or irregular trends, and recommend corrective actions.

6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.

7. Provide regular and ad hoc financial information to support informed financial decision making. 

8. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders and support the review and reconciliation of receipt transactions such as staff refunds, sublease income, travel loan repayments, and other income, ensuring consistency between accounting records and bank statements. 

9. Review payroll entries by conducting validity checks and ensuring accuracy of monthly payroll results.

10. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation. Monitor and reconcile all transactions, including office purchases, travel-related expenses, and credit card payments, to maintain accuracy, compliance, and timely financial reporting.

11. Provide assistance responding to audit queries and follow up on audit recommendations.

12. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.

13. Prepare and reconcile monthly accounts for the office and sub-offices, support month-end and year-end closure activities, and consolidate financial data to produce accurate and timely financial statements.

14. Support Project and Programme Managers in the financial management of projects throughout the project lifecycle, including project activation, monitoring, revision, and closure. Ensure expenditures are eligible, properly recorded, and compliant with donor agreements and internal guidelines, contribute financial inputs to donor and narrative reports, and assist in updating financial and budgetary information for new project proposals and revisions in PRIMA.

15. Liaise and coordinate with headquarters, administrative centres, the Regional Office, and relevant external counterparts on accounting, financial, treasury, and budgetary matters related to the IOM Washington Global Office and the IOM Office to the United Nations in New York.

16. Perform other related duties as required.

     

EDUCATION

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

 

EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

• Attention to detail, ability to organize paperwork in a methodical way; 

• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

• Experience in Oracle is a distinct advantage.

• Experience in training and coordinating teams

 

SKILLS

• Discreet, details and clients-oriented, patient and willingness to learn new things. 

• Ability to work with national and international institutions.

• Ability to prepare clear and concise report.

• Demonstrated ability to and exercise sound judgment.

• Ability to supervise staff and coordinate administrative activities.

• Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices

• Excellent communication and negotiation skills.

 

SECTION 5

Languages 

REQUIRED

Fluent in English (oral and written)

DESIRABLE

Working knowledge in other languages.

 

SECTION 6

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

 

CORE COMPETENCIES - Behavioural indicators –  Level 2

 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 

MANAGERIAL COMPETENCIES - Behavioural indicators –  Level 2

 

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies