Procurement Card Compliance Analyst

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The University Procurement Card Compliance Analyst is responsible for the timely review and auditing daily Procurement Card expense transactions in Stratus for the University's Corporate Procurement Card Program.  The role includes responding to inquiries from cardholders, the Procurement Card Program Administrator (PCPA), accounting associates and Financial Systems and Technologies staff, while ensuring compliance with organizational, University System of Maryland and General Accounting Division of Maryland policies. This position also provides support to the Procurement Card Program Administrator as needed to uphold customer services standards and maintain compliance.  This includes training cardholders/approvers, system troubleshooting and user support.  As a public institution, Towson University must adhere to the policies established by the Maryland Board of Public Works (BPW), BPW Advisory No. 1998-1, Corporate Purchasing Card (CPC)-Mandatory Use, requires Towson University to use the CPC or procurement card for delegated purchases.  Towson University requires 100% review of an estimated 28,500 procurement card transactions totaling an estimated $12.4 million.  The program is audited quarterly by the University of Maryland System and the General Accounting Division of Maryland.  Audit results are shared with the President of Towson University and the University of Maryland System Office.

Procurement Card review: Review expense report forms to ensure they follow Towson University, University System of Maryland and State of Maryland Procurement Card policies and procedures. Investigate and resolve issues, coordinating as necessary with the University's Office of Management Advisory and Compliance Services, and the Office of the Comptroller's General Accounting Division (GAD).

Procurement Card Program Assistance: Works directly with Procurement Card Administrator to update business processes and alerts them to seriously deficient cardholder records or purchases. Conduct detailed analyses of Procurement Card activities by reviewing backup documentation and verifying compliance with university policies. Recommend corrective action for non-compliant purchases or deficient cardholder records.  

Reports: Running weekly and monthly audit reports to monitor the expense report turnaround times to assure expense report approval adhere to University System of Maryland and General Accounting Division of Maryland policies.

Reconciliations: Collaborate with Financial Systems and Technology to review and analyze monthly Procurement Card reconciliations between Stratus and FMIS. At year-end, collaborate with University Accounting on Procurement Card fiscal year close out charges and communicate cutoff times for expense accruals.  

Compliance: Adhere to the Procurement Card practices, procedures and policies ensuring compliance with all USM, state and federal guidelines and regulations while providing excellent customer service to faculty and staff. Proactively collaborate with Management Advisory and Compliance Services (MACS), University Accounting and the Procurement department to address internal control matters. Support audit reviews and address areas of concern.

Special projects or work assignments:   To include auditing travel expenses forms as needed.

• Bachelor's degree.

• The selected candidate must have a working knowledge of general business practices, and the ability to learn and apply State of Maryland procurement law and University System of Maryland procurement policies and procedures.

• Candidate must possess strong communication skills, proficiency with Microsoft Office programs, and ability to work under pressure and manage competing priorities.

• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferences

• Experience with procurement card programs and purchasing in a public-sector or higher education setting.

• Experience with Oracle Cloud Financial System.

Salary at $55,000-$60,00 annually and full University benefits that include 22 days of annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here. TU also offers a variety of great perks and discounts, which can be found here.

This position will be open for a minimum of 14 days. A cover letter and resume with your online application is required.