Office Assistant

Opportunity

As an Office Assistant at ILIAS Federal Solutions (IFED), you will play a key supporting role in keeping our operations running smoothly. You’ll collaborate closely with our Facility Security Officer and cross‑functional teams to create a professional, organized, and welcoming environment for employees, partners, and visitors.
This position is ideal for someone who is proactive, detail‑oriented, and eager to grow within a U.S.–based federal contracting environment focused on defense operations, readiness, and mission-support projects.

Your mission

As our Office Assistant, you will support day‑to‑day office operations, including:

Office & Operational Support

• Ensure a professional, well‑organized, and compliant office environment at all times.
• Assist with scheduling, email management, production planning, and other administrative workflows.
• Coordinate visitor management, Experience Center engagements, and company events.

Personnel, Compliance & Security Support

• Support the FSO with personnel administration and workplace compliance requirements.
• Contribute to OSHA‑compliant workplace safety efforts and training initiatives.
• Assist in regular office inspections and help maintain high operational standards.

Financial & Procurement Support

• Track expenses, monitor inventory, and support internal financial controls.
• Assist with basic accounting, budgeting, and financial analysis tasks.
• Help with purchasing processes and managing third‑party vendor relationships.

Process Improvement

• Provide insights to enhance efficiency, automation, and operational performance.
• Review and prepare draft policies and internal procedures for FSO approval.
• Complete required training and continuously develop your skillset.

Your capabilities

•  U.S. citizenship or national status (required).
• Ability to obtain and maintain a DOD Security Clearance.
• Minimum 1 year of office or customer service experience (entry-level).
• Strong proficiency in Microsoft Office and SharePoint; experience with expense management systems (Concur, Gusto, Rydoo) is a plus.
• Excellent organizational skills, attention to detail, and a collaborative mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to work mission-essential overtime when needed.
• No degree required for entry level applicants.
• A Technical Diploma or Associate's degree in Business Administration, Office Management, or a related field is preferred for mid-level candidates.

Land @ILIAS

If you have additional questions about this opportunity, you can contact youness.kaissi@ilias-solutions.com