Executive Assistant

With our groundbreaking satellite 5G constellation, OQ Technology is a global leader in IoT connectivity and non-terrestrial networks. As a venture capital-backed company, OQ Technology is pioneering the integration of cellular 5G with satellite infrastructure, enabling seamless global connectivity for devices in remote and underserved regions.

Our technology has significant implications for industries such as Oil & Gas, Maritime, Industry 4.0, and Transportation, enabling reliable tracking, monitoring, and communication for critical assets worldwide.

As we continue to expand our global presence and advance our satellite 5G network, we are looking for a highly organized, proactive, and trusted Executive Assistant to support a senior executive and help ensure the smooth execution of daily operations and strategic activities.

This is a high-impact role requiring strong organizational skills, discretion, and the ability to manage complex schedules, travel logistics, and high-level interactions with partners, investors, and stakeholders.

Tasks

Calendar and Schedule Management

• Manage and optimize the executive’s complex calendar, ensuring efficient prioritization of meetings and commitments.
• Coordinate internal and external meetings, calls, and appointments across multiple time zones.
• Act as a gatekeeper for the executive’s time, prioritizing requests and ensuring adequate preparation time for key engagements.

Communication Management

• Draft, proofread, and format professional correspondence, reports, and presentations.
• Manage incoming communications and ensure timely responses where appropriate.
• Serve as a key liaison between the executive and internal teams, partners, investors, and external stakeholders.

Travel Planning and Coordination

• Coordinate complex international travel including flights, accommodation, transportation, visas, and itineraries.
• Prepare detailed travel schedules and briefing materials for meetings and events.
• Manage last-minute changes and travel contingencies efficiently.
• Attend conferences, events, or business trips when required to ensure smooth execution of logistics.

Meeting Preparation and Follow-Up

• Prepare agendas, presentations, and briefing materials for meetings.
• Record key decisions and action items during meetings.
• Track deliverables and follow up with relevant stakeholders to ensure progress.

Administrative and Operational Support

• Maintain organized digital and physical documentation.
• Support preparation and submission of institutional documentation and administrative paperwork.
• Assist with selected personal logistics related to the executive’s schedule and travel coordination.

Event and Conference Coordination

• Coordinate participation in international conferences, industry events, and speaking engagements.
• Ensure presentations, materials, and logistical arrangements are prepared in advance.
• Support the executive during events to ensure schedules and engagements run smoothly.

Project and Research Support

• Assist with research, reports, and preparation of briefing documents.
• Support special projects and initiatives led by the executive.
• Format and prepare presentations using PowerPoint and Canva.

Relationship Management

• Build and maintain professional relationships with internal teams, partners, and external stakeholders.
• Ensure a professional and welcoming experience for visitors, partners, and investors meeting with the executive.

Requirements

• Bachelor’s degree or equivalent experience.
• 3+ years of experience supporting senior executives in a similar role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to anticipate needs and act proactively in a fast-paced environment.
• High level of discretion and professionalism when handling confidential information.
• Strong problem-solving abilities and attention to detail.
• Experience managing complex international travel arrangements.
• Proficiency with Microsoft Office and/or Google Workspace.
• Familiarity with calendar and travel management tools (Outlook, Google Calendar, Concur, etc.).
• Ability to multitask and prioritize under pressure.
• Flexibility to occasionally travel and support events outside standard office hours.
• Fluency in English and French and/or German and/or Luxembourgish.
• European citizenship or valid work authorization for Luxembourg.
• Valid driving license (required).

Benefits

• Be part of a pioneering company shaping the future of satellite 5G connectivity.
• Work closely with senior leadership in a high-impact role.
• Participate in international events and conferences in the rapidly growing space and telecom sector.
• Join a dynamic and innovative environment at the forefront of New Space technology.