Mailroom Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description: Mail Room Executive

Position Overview: The Mail Room Executive is responsible for managing all incoming and outgoing mail operations, ensuring efficient and accurate distribution of correspondence, packages, and documents throughout the organization. This role requires attention to detail, organizational skills, and the ability to maintain confidentiality while handling sensitive materials.

Key Responsibilities:
Receive, sort, and distribute all incoming mail, packages, and courier deliveries to appropriate departments and personnel. Process outgoing mail including sorting, weighing, applying postage, and coordinating with postal services and courier companies. Maintain accurate records of registered mail, certified mail, and package deliveries requiring signatures or special handling.
Operate mail processing equipment including postage meters, sorting machines, and package scales. Manage mail room inventory including envelopes, packaging materials, postage supplies, and office supplies. Coordinate with reception and security teams for package acceptance and visitor mail services.
Handle confidential and sensitive documents according to company privacy policies and procedures. Support administrative functions including photocopying, document preparation, and basic clerical tasks as needed. Maintain clean and organized mail room facilities and ensure compliance with postal regulations.

Required Qualifications:
High school diploma or equivalent required. Minimum 1-2 years’ experience in mail room operations, logistics, or similar administrative role preferred. Strong organizational skills with ability to prioritize tasks and manage time effectively in a fast-paced environment.
Physical ability to lift packages up to 50 pounds, stand for extended periods, and perform repetitive tasks. Basic computer skills including familiarity with email systems, Microsoft Office applications, and ability to learn mail tracking software. Excellent attention to detail and accuracy in handling documents and packages.

Preferred Qualifications:
Associate degree or relevant certification in office administration or logistics. Experience with postage meter systems and mail processing equipment. Knowledge of postal regulations, shipping procedures, and courier services. Previous experience in corporate or commercial real estate environment.Skills and Competencies:
Strong communication skills and professional demeanor when interacting with employees and external vendors. Ability to maintain confidentiality and handle sensitive information appropriately. Problem-solving skills to resolve delivery issues and coordinate special handling requests. Flexibility to adapt to changing priorities and support various departments as needed.

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.